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Welcome to ZOR SHRINERS!

This manual has been compiled by Noble Wally Trouten from various sources and is full of basic information that a new Noble needs to know as they get started and advance through their journey in Shrinedom. It is advisable that all elected or appointed Nobles review this manual as well. If you have any questions please ask your first line signer, club/unit president, or a member of the Divan, all would be happy to help answer your questions or get the answer for you. Remember this fraternity is what you put into it! Without your participation, you may miss out on the friendship and bonding that so many of us cherish! We look forward to seeing you at many Shrine events! Once again, welcome!

Zor Shriners 2018 Divan Appointments POTENTATE ORIENTAL GUIDE Gary Cuskey Lady Judy 511 Dale Street Spooner WI 54801 Home 715 635 3719 Gary Cell 715 520 3052 Judy Cell 715 520 2736 Gary gjcuskey charter net Judy judy badgerbuswi com Rodney LaBlanc Lady Mary N3795 Cty Hwy F Montello WI 53949 Rod Cell 608 617 6602 Mary Cell 608 617 6776 Rod rmlablanc85 gmail com Mary CHIEF RABBAN William Wally Trouten Lady Gayle 6786 N Elm Street Platteville WI 53818 Wally Cell 608 642 0276 Gayle Cell 608 642 0194 Wally wwtrouten yahoo com Gayle gltrouten yahoo com ASSISTANT RABBAN Barry Ausen Lady Becky 1686 W Church Road Star Prairie WI 54026 Home 715 248 7844 Barry Cell 715 377 3032 Becky Cell 715 808 4414 Barry bausen lakesidefoods com Becky b_ellingworth yahoo com HIGH PRIEST PROPHET Mark Jerdee Lady Sharon 26077 Midway Avenue Wilton WI 54670 Home 608 435 6143 Mark Cell 608 343 1318 Sharon Cell Mark jerdeem hotmail com Sharon RECORDER Bob Gorsuch Lady Carol 3016 Woods Edge Way Fitchburg WI 53711 5153 Bob Cell 608 279 2139 Carol Cell 608 444 4408 Bob rgorsuch oakbankonline com Carol rgorsuch7 charter net TREASURER Larry Hanson Lady Jill 403 N Cincinnati Street Albany WI 53502 Home 608 862 3227 Larry Cell 608 778 0802 Jill Cell Larry hanso tds net Jill FIRST CEREMONIAL MASTER Al Brueggen Lady Penny 10553 State Hwy 21 Sparta WI 54656 Home 608 269 5692 Al Cell 608 487 1692 Penny Cell Al brueggenal gmail com Penny pennysue_6 hotmail com D 1

SECOND CEREMONIAL MASTER CHIEF OF STAFF Roger Keller Lady Tammy 627A Circle Pine Dr New Richmond WI 54017 Home 651 357 3908 Roger Cell 651 357 3908 Tammy Cell Roger camperman2012 hotmail com Tammy tammy m winkelman gmail com Joe Harker Lady Mary 3161 S 145th Street New Berlin WI 53151 Home 262 782 1723 Joe Cell 414 531 3286 Mary Cell Joe jbh_2010 wisc freemasonry org Mary MARSHAL MEMBERSHIP CHAIRMAN Mark Hazelbaker Lady Deb 3909 Regent St Madison WI 53705 Home 608 231 2123 Mark Cell 608 220 7271 Deb Cell Mark mh kasieta com Deb Chris Underwood Lady Krista S6681 Hwy 82 Viroqua WI 54665 Home 608 792 8792 Chris Cell 608 792 8792 Krista Cell Chris viroquascouts yahoo com Krista CAPTAIN OF THE GUARD Al Heinkel Lady Roxanna Jackson 15694 Lake Drive Hayward WI 54843 Home 715 634 2229 Al Cell 715 699 2228 Roxanna Cell Al a p islandvu gmail com Roxanna OUTER GUARD Brian Dunham Lady Linda 318 Hampton Ct Altoona WI 54720 Home 715 396 1395 Brian Cell 715 396 1395 Linda Cell Brian getbrianandlinda gmail com Linda CHAPLAIN Karl Gant 7618 Gant Rd Blanchardville WI 53516 Home 608 523 4714 Cell 734 755 7049 Karl kgyellowstone62 gmail com D 2

Roster of Current Clubs and Units Shrine Clubs Badger Shrine Club Dodge County Green County Shrine Club Green County area Hayward Musky Shrine Club Hayward Heart of Wisconsin Shrine Club Adams Wood Waushara Portage Counties Headwaters Shrine Club Price County Indianhead Shrine Club Barron County La Crosse Shrine Club La Crosse Madison Shrine Club Madison Middleton Waunakee Sun Prairie Mascoutin Shrine Club Wautoma area Mecca Shrine Club Tomah Black River Falls Sparta area Mehara Shrine Club Eau Claire Moundview Shrine Club Dodgeville area Pine River Valley Shrine Club Richland Center area Rock County Shrine Club Beloit Southern Wisconsin Sahara Shrine Club Jefferson County St Croix Valley Shrine Club River Falls Southwestern Wisconsin Shrine Club Platteville Prairie du Chien Darlington area Timber Shrine Club Wausau Medford Merrill Tomahawk Vacation Shrine Club Columbia and Sauk Counties Vernon County Shrine Club Vernon County Yoshi Shrine Club Zor Wide Shrine Units Camel Patrol SOCIAL Madison Chanters INACTIVE Madison Color Guard Madison Clowns Madison Concert Booster Band INACTIVE Madison Directors Staff Madison Drum Corp Eau Claire Escort Patrol INACTIVE Madison Firehouse Jesters La Crosse Flambeau Clowns Park Falls Funster Clowns Wisconsin Rapids Horseman INACTIVE Dallas Rice Lake Hospital Dads Statewide Indianhead Clowns Rice Lake Chetek Klassic Kruzors INACTIVE Statewide Mavericks Wautoma Midgets Mauston Sparta Mini Cars Janesville Edgerton G 1

Musky Cycle Patrol Hayward Nobleman INACTIVE Madison Nomads INACTIVE Madison Oriental Band INACTIVE La Crosse Pipes and Drums Madison Road Runners River Falls area Sawdusters Eau Claire Tin Lizzies Eau Claire Veterans Patrol Madison Wausauken Indians Wausau Wranglers Oregon Stoughton G 2

SHRINE CLUBS Badger Inactive Flambeau Inactive Green County Hayward Musky Headwaters Heart of Wisconsin Indianhead LaCrosse Lakeland Madison Mascoutin Mecca Mehara Mound View Pine River Valley Rock County Sahara St Croix Valley Southwestern Wisconsin Timber Vacationland Vernon Wild River Inactive Yoshi SHRINE UNITS Camel Patrol Clowns Cold Sands Brewers Concert Booster Band Inactive Directors Staff Drum Corps Escort Patrol Inactive Firehouse Jesters Flambeau Clowns Funsters Imagineers Klassic Kruzors Inactive Mascoutin Mavericks Midgets Mini Cars Musky Cycles Nomads Inactive Pipe Drums Road Runners Sawdusters Tin Lizzies Veterans Patrol Wausauken Indians Wranglers 2017 Divan Rep Assignments LOCATION DIVAN REP Park Falls Monroe Hayward Butternut Wisconsin Rapids Rice Lake LaCrosse Oregon Madison Green Lake Tomah Eau Claire Mt Horeb Richland Center Janesville Ft Atkinson River Falls Platteville Merrill Wisconsin Dells Viroqua Karl Gant Al Heinkel Al Heinkel Rod LaBlanc Barry Ausen Al Brueggen Bob Gorsuch Mark Hazelbaker Rod LaBlanc Mark Jerdee Brian Dunham Karl Gant Mark Jerdee Mark Hazelbaker Bob Gorsuch Barry Ausen Wally Trouten Rod LaBlank Rod LaBlank Al Brueggen LOCATION DIVAN REP Zor Wide Madison Madison Viroqua Madison Madison Eau Claire Madison LaCrosse Park Falls Wisconsin Rapids Zor Wide Madison Wautoma Mauston Sparta Janesville Hayward Madison Madison River Falls Eau Claire Eau Claire Madison Wausau Oregon D 3 Roger Keller Bob Gorsuch Larry Hanson Al Brueggen Bob Gorsuch Brian Dunham Al Brueggen Al Heinkel Rod LaBlanc Brian Dunham Rod LaBlanc Mark Jerdee Larry Hanson Al Henkel Mark Hazelbaker Roger Keller Barry Ausen Brian Dunham Wally Trouten Rod LaBlanc Bob Gorsuch

2018 ZOR SHRINERS CLUB OFFICERS BADGER SHRINE CLUB INACTIVE President Divan Rep FLAMBEAULAND SHRINE CLUB President Vice President Sec Treas Membership Divan Rep Meeting Dates Dewayne Steckel N5394 Linden St Tony WI 54563 715 532 3544 Bob Grunseth N5432 Leonard Ln Tony WI 5463 715 532 7311 Ken Brown 201 W College Ave Ladysmith WI 54848 715 532 6273 Brian Miller W7465 Flambeau Point Rd Ladysmith WI 54848 715 642 2240 Brian Dunham 318 Hampton Ct Altoona WI 54720 715 396 1395 rd Masonic Lodge 705 E 3 St N Ladysmith before after Masonic meetings Email contact onetime1der hotmail com President Secretary Treasurer Hosp Rep Membership Divan Rep Meeting Dates Nick Baker 2327 17th Ave Monroe WI 53566 Larry Hanson 403 N Cincinnati St Albany WI 535020 Ron Boeck W5315 Sandrock Rd New Glarus 53574 Larry Hawthorn 5389 Fairview Rd Monticello WI 53562 Nick Baker 2327 17th Ave Monroe WI 53566 Karl Gant 7618 Gant Rd Blanchardville 53516 Various Sundays Brunches usually Email contact hanson tds net 608 293 0796 608 778 0802 608 527 4191 608 558 2565 608 293 0796 608 523 4714 President Vice President Secretary Treasurer Hosp Rep Membership Divan Rep Meeting dates Paul Wharton W430 Rainbow Rd Hayward WI 54843 Michael Sawyer Box 139 Hayward WI 54843 Kevin Fischer 12118W Yellow Finch Ln Hayward WI 54843 Al Heinkel 15694 Lake Dr Hayward WI 54843 Kevin Fischer 12118W Yellow Finch Ln Hayward WI 54843 Bob Odell 1015 11th Ave Cumberland WI 54829 Al Heinkel 15694 Lake Drive Hayward WI 54843 2nd Wednesday except January February Email contact a p islandvu gmail com 715 422 6669 715 634 5156 715 462 4363 715 634 2229 715 462 4363 715 822 4578 715 634 2229 Roger Reas N16568 Lakeshore Dr Butternut 54514 Al Heinkel 15694 Lake Drive Hayward WI 54843 Email contact rsreas13 centurytel net 715 762 4906 715 634 2229 Chris Peters 433 3rd St Stevens Point 54481 Randy Webb 8911 South Park Rd WI Rapids 54494 Robert Calverly 7820 Deer Rd WI Rapids 54494 Robert Calverly 7820 Deer Rd WI Rapids 54494 Rod LaBlanc N3795 Cty Hwy F Montello WI 53949 3rd Monday except January Email contact rkwebb1 charter net 715 630 9143 715 572 5647 715 572 8937 715 572 8937 608 617 6602 GREEN COUNTY SHRINE CLUB HAYWARD MUSKY SHRINE CLUB HEADWATERS SHRINE CLUB Secretary Divan Rep HEART OF WISCONSIN SHRINE CLUB President Secretary Treasurer Hosp Rep Divan Rep Meeting dates D 13

INDIANHEAD SHRINE CLUB President Sec Treasurer Hosp Rep Membership Divan Rep Meeting dates Harlen Dodge 108 Noble Ave Rice Lake WI 54868 Chuck Stene 1383 129th St New Richmond 54017 Larry Riemenschneider 705 S Harriman Ave Amery 54001 James Sockness 2732 16th Ave Rice Lake 54868 Barry Ausen 1686 W Church Road Star Prairie 54026 Varies group is inactive except Jan or Feb fundraiser Email contact tess_stene gmail com 715 296 0485 715 246 2325 715 268 6151 715 234 5494 715 248 7844 James D Kielley 4211 Bank Dr La Crosse WI 54601 Jerry Larsen 2220 Sunrise Dr LaCrosse WI 54601 Monte Steiber 60991 Ward Road Prairie du Chien WI 53821 Steve Marshall 105 Nordic Dr 6 Westby WI 54667 Terry Loper 9696 Jancing Ave Sparta 54656 Todd Wohlert 1116 Spencer Dr La Crescent MN 55947 Jim Kielley 4211 Band Dr La Crosse WI 54601 Alan Brueggen 10553 State Hwy 21 Sparta WI 54656 1st Sunday at La Crosse Masonic Center Email contact jafak4 aol com 608 788 2594 608 788 7139 608 326 4640 712 308 6740 608 269 4428 608 385 1923 608 788 2594 608 269 5692 Lyle Fox 602 Windsor Sun Prairie WI 53590 Tom Schmidt 5873 Schumann Dr Madison WI 53704 James Stelsel Jr 1705 Hooker Ave Madison 53704 Bob Gorsuch 3016 Woods Edge Way Fitchburg WI 35711 Bob Gorsuch 3016 Woods Edge Way Fitchburg WI 35711 3rd week of month Email contact jstelsjr att new 608 345 6985 608 273 4208 608 244 7285 608 279 2139 608 279 2139 Dale Holmen 13 St Albans Ave Madison 53714 Don Komplin 4320 Upland Dr Madison 53705 Bill Jones 1055 Ironwood Dr Waunakee 53597 Mark Hazelbaker 3909 Regent St Madison WI 53705 1st Thursday September thru May except December Email contact bpjones70 tds net 608 241 4751 608 320 0603 608 850 4590 608 231 2123 Kevin Reilly PO Box 747 Wautoma WI 54982 Bill Hesser John Ambrose 1015 Alpine Ct Oshkosh 54901 Jon Barthel N9217 Lake Sharon Rd Wautoma 54982 Ray Asbjornson N8284 W Mecan Ln Neshkoro 54960 Leo Esch 5636 Cty Rd G Winneconne 54901 Rodney LaBlanc N3795 Cty Hwy F Montello 53949 3rd Tuesday February April June August October December Email contact bildreck centurylink net 920 765 1093 920 479 5902 920 233 6842 920 229 7474 520 591 6557 920 582 7125 608 617 6602 LA CROSSE SHRINE CLUB President VP Sec Treasurer Membership Hosp Rep Zephyr Circus Divan Rep Meeting dates LAKELAND SHRINE CLUB President Vice President Secretary Treasurer Divan Rep Meeting dates MADISON SHRINE CLUB President VP Sec Treasurer Divan Rep Meeting dates MASCOUTIN SHRINE CLUB President Secretary Treasurer Hosp Rep Membership Divan Rep Meeting dates D 14

MECCA SHRINE CLUB President Secretary Treasurer Hosp Rep Membership Divan Rep Meeting dates Robert C Keene 1418 Stoughton Ave Tomah 54660 Hollis B Herbison 315 N Lawrence Ave Tomah 54660 Hollis B Herbison 315 N Lawrence Ave Tomah 54660 Robert C Keene 1418 Stoughton Ave Tomah 54660 James Arena 4261 Basswood Road Sparta 54646 Mark Jerdee 26077 Midway Ave Wilton 54670 4th Wednesday Noon Burnstad s Restaurant Tomah Email contact 2keense4u charter net 608 372 2577 608 372 3075 608 372 3075 608 372 2577 608 633 0588 608 633 2356 MEHARA SHRINE CLUB All Mail President Secretary Treasurer Zephyr Circus Hosp Rep Membership Divan Rep Meeting dates Mehara Shrine Club PO Box 662 Eau Claire 54702 Bruce Fransway PO Box 662 Eau Claire 54702 0662 James Kent PO Box 662 Eau Claire 54702 James Weaver PO Box 662 Eau Claire 54702 0662 Brian Dunhum PO Box 662 Eau Claire 54702 0662 Brian Dunhum PO Box 662 Eau Claire 54702 0662 Mike Hayden PO Box 662 Eau Claire 54702 0662 Jon Oakland PO Box 662 Eau Claire 54702 0662 Brian Dunham 318 Hampton Ct Altoona WI 54720 Various 2nd Monday Social 1st Friday Board meets Email contact kj8314 yahoo com 715 225 6983 715 456 7676 715 723 1932 715 396 1395 715 396 1395 715 495 0258 715 235 6471 715 396 1395 MOUND VIEW SHRINE CLUB President Vice Pres Secretary Treasurer Hosp Rep Membership Divan Rep Zephyr Circus Meeting dates Karl Gant 7618 Gant Rd Blanchardville 53516 Bob McNeill 613 Orchard Ridge Rd Dodgeville 53533 John Thorstad 7318 Longmadow Rd Madison 53717 Laverne Clifton 277 US E Hwy 18 Montfort 53569 Neal Massey 307 5th Ave Box 85 Hollandale 53544 Karl Gant 7618 Gant Rd Blanchardville 53516 Karl Gant 7618 Gant Rd Blanchardville 53516 John Thorstad 7318 Longmadow Rd Madison 53717 John Thorstad 7318 Longmadow Rd Madison 53717 4 meetings per year no set dates Email contact kgyellowstone62 gmail com 608 523 4714 608 935 2083 608 827 0276 608 943 6925 608 967 2160 608 523 4714 608 523 4714 608 827 0276 608 827 0276 Sheridan Butch Rossing 28924 Twin Bluffs Dr Lone Rock 53556 Brent Clausius 1825 E Fern St Richland Center 53581 Milbert Schott 16942 ST Hwy 171 Richland Center 53581 Jim Jewell 343 West Sixth St Richland Center 53581 Mark Jerdee 26077 Midway Ave Wilton 54670 3rd Tuesday every other month Email contact bnclausius gmail com 608 604 5456 608 647 3652 608 536 3297 608 604 1879 608 633 2356 PINE RIVER SHRINE CLUB President Sec Treas Hosp Rep Membership Divan Rep Meeting dates D 15

ROCK COUNTY SHRINE CLUB Formerly Beloit Southern WI SC President Secretary Treasurer Chaplain Divan Rep Meeting dates Duane Harvey 3489 W County Rd A Janesville 53548 Peter A Nattinger 910 Highland Ave Beloit WI 53511 Willard B Kayser 1415 Royal Oaks Dr Janesville WI 53548 Dale Anderson 10003 W St Road 59 Evansville WI Mark Hazelbaker 3909 Regent St Madison WI 53705 2nd Wednesday 7 pm Beloit Masonic Ctr Email contact nattingerp beloit edu 608 754 1377 608 774 9986 608 290 4790 608 884 8048 608 231 2123 Mike Hedrick W4109 Morningside Rd Watertown 53098 Bruce Eshelman W9625 Breidsan Hill Dr Whitewater 53190 Dale Olson 1616 Turtle Mound Circle Whitewater 53190 Alan Brawders 716 Oakwood Ct Jefferson WI53549 Bob Gorsuch 3016 Woods Edge Way Fitchburg WI 35711 Last Wednesday of the month except December Email contact mikeh414 yahoo com 920 925 3656 920 650 3310 262 203 0641 950 650 7202 608 279 2139 Jeremy Fussy 2133 47th Ave Baldwin 54002 Roger Keller 627 Circle Pine Dr New Richmond 54017 Larry Wiegand 311 Hwy 128 Wilson 54013 Jack Thomas 1019 E Hazel St River Falls 54022 Jim Hines 220 Vine St Ellsworth 54011 Jim Hines 220 Vine St Ellsworth 54011 Barry Ausen 1686 W Church Rd Star Prairie 54026 Friday or Saturday night every month call for location Email contact stcroixshrine gmail com 715 977 0531 651 357 3908 715 772 4456 715 425 2556 715 273 5144 715 273 5144 715 248 7844 Eugene Tremelling 13366 Bluff Rd Montfort 53569 Ron Jaacks 605 Grant St Platteville 53818 Monte Steiber 60991 Ward Road Prairie du Chien 53821 Schelley Schoville 110 Crest View Dr Potosi 53820 Dan Sedgwick 95 Alden Ave Upper Platteville WI 539818 Joe Thompson PO Box 251 Shullsburg WI 53586 0251 Rob Rands 865 6th St Fennimore WI 53809 Wally Trouten 6786 N Elm Platteville 53818 2nd Sunday Evening even months Email contact swshrineclub yahoo com 608 574 8404 563 581 0099 608 326 4640 608 732 0030 608 778 1878 608 965 3659 608 822 4129 608 642 0276 SAHARA SHRINE CLUB President Secretary Treasurer Membership Divan Rep Meeting dates ST CROIX VALLEY SHRINE CLUB President Vice President Secretary Treasurer Hosp Rep Membership Divan Rep Meeting dates SOUTHWESTERN WISCONSIN SHRINE CLUB President Vice President Sec Treasurer Hosp Rep Membership Zephyr Corresp Circus Divan Rep Meeting dates D 16

TIMBER SHRINE CLUB President Secretary Treasurer Mailings to Membership Divan Rep Meeting dates Steve Peterson 1817 Roosevelt St Wausau 54403 Steve Peterson 1817 Roosevelt St Wausau 54403 Jim Builer 8005 Birch St Apt 206 Weston 54476 Timber S Cl Treasurer 8005 Birch St Apt 206 Weston 54476 Steve Peterson 1817 Roosevelt St Wausau 54403 Rodney LaBlanc N3795 Cty Hwy F Montello 53949 3rd Saturday of the month but varies for special events Email contact timbershrineclub gmail com 715 848 1768 715 848 1768 715 845 7169 715 845 7169 715 848 1768 608 617 6602 Mike Karas 878 White Pine Ct Wisconsin Dells 53965 Darrell Smith 420 Lynn Ave Baraboo 53513 Rodney LaBlanc N3795 Cty Hwy F Montello 53949 Once a month on Sunday afternoon Email contact boazz124 gmail com 608 254 6575 608 355 6393 608 617 6602 Chris Underwood 56681 State Hwy 27 Viroqua WI 54665 Steve Marshall 105 Nordic Dr 6 Westby WI 54667 Alan Brueggen 10553 State Hwy 21 Sparta WI 54656 1st Wednesday Viroqua Masonic Center Email contact shrinersofvernoncounty yahoo com 608 792 8792 712 308 6740 608 269 5692 VACATIONLAND SHRINE CLUB President Sec Treasurer Divan Rep Meeting dates VERNON COUNTY SHRINE CLUB President Secretary Divan Rep Meeting dates WILD RIVER COUNTY SHRINE CLUB INACTIVE President Divan Rep YOSHI SHRINE CLUB President Sec Treasurer Membership Media Divan Rep Meeting dates Barry Ausen 1686 W Church Rd Star Prairie 54026 Jeremy Fussy 2133 47th Ave Baldwin 54002 Roger Keller 627A Circle Pine Dr New Richmond 54017 Tyler Behr 1612 Alameda St St Paul MN 55117 Varies Email contact bausen frontier com D 17 715 248 7844 715 977 0531 651 357 3908 612 581 4667

2018 ZOR SHRINERS UNIT OFFICERS CAMEL PATROL President Secretary Treasurer Divan Rep Meeting dates CLOWNS 6 President Sec Treas Membership Media Housing Parade Divan Rep Meeting Dates Jim Stelsel Jr 1705 Hooker Ave Madison WI 53704 Bill Jones 1055 Iron Wood Dr Waunakee 53597 Jim Stelsel Sr 3701 Spenser Lane Madison 53704 Bob Gorsuch 3016 Woods Edge Way Fitchburg WI 53711 Quarterly at call of President Email contact bpjones70 tds net 608 244 7285 608 850 459 0 608 244 6396 608 279 2139 Peter Thompson 5510 Meadowood Dr Fitchburg WI 53711 Dale Holmen 13 St Albans Ave Madison 53714 Lyle Fox 602 Windsor St Sun Prairie 53590 Larry Hanson 403 Cincinnati Albany WI 53500 Dale Holmen 13 St Albans Ave Madison 53714 Larry Hanson 403 N Cincinnati Street Albany WI 53502 2nd Tuesday 6 30 PM Shrine Center Email contact holmendd13 att net 608 277 1189 608 241 4751 608 345 6985 608 778 0802 608 241 4751 608 862 3227 CONCERT BOOSTER BANDS 7 INACTIVE DIRECTORS STAFF 8 Director President Secretary Treasurer Housing Membership Divan Rep Meeting Dates DRUM CORPS President Secretary Treasurer Divan Rep Meeting dates Dale Holmen 13 St Albans Ave Madison 53714 Eric Collins 210 Overview Cir Verona WI 53593 Chuck Porter 814 Gannon Ave Madison WI 53714 Mark Severson 363 S Main St Cottage Grove 53527 Bob Ott 316 S James Ave Reedsburg WI 53559 Mark Severson 363 S Main St Cottage Grove 53527 Bob Gorsuch 3016 Woods Edge Way Fitchburg WI 35711 1st Wednesday January April August November Email contact cwporterjr msn com 608 241 4751 608 206 5617 608 284 1716 608 839 5009 608 524 1390 608 839 5009 608 279 2139 Brian Dunham 318 Hampton Ct Altoona WI 54720 At call of President Email contact 715 396 1395 ESCORT PATROL 10 INACTIVE FIREHOUSE JESTERS 11 Chief VP Sec Treas Housing VP Divan Reps Meeting Dates James Kielley 4211 Bank Dr La Crosse 54601 Wesley W Hurlburt 430 3rd Ave N Onalaska WI 54650 Todd Wohlert 1116 Spruce Dr LaCrescent MN 55947 Terry Loper 9696 Jancing Ave Sparta 54656 Wesley W Hurlburt 430 3rd Ave N Onalaska WI 54650 Alan Brueggen 10553 State Hwy 21 Sparta 54656 1st Monday 6PM Java Vino La Crosse Email contact djtodd22 hotmail com D 18 608 788 2594 608 783 2652 608 385 1923 608 269 4428 608 783 2652 608 269 5692

FLAMBEAU CLOWNS 12 Dir Capt President Secretary Treasurer Housing Divan Rep Meeting Dates Bruce Harvey W11896 Cty Rd E Park Falls 54552 Roger Reas N 16568 Lakeshore Dr Butternut 54514 Roger Reas N 16568 Lakeshore Dr Butternut 54514 Roger Reas N 16568 Lakeshore Dr Butternut 54514 Arnold Tucker 656 S 3rd Ave Park Falls 54552 Al Heinkel 15694 Lake Drive Hayward WI 54843 Monday before 1st Tuesday Email contact rsreas13 centurytel net 715 762 3677 715 762 4906 715 762 4906 715 762 4906 715 762 4018 715 634 2229 Director President Treasurer Mailing Divan Rep Meeting Dates Randy Webb 8911 S Park Rd WI Rapids 54494 Bob Calverley 7820 Deer Rd WI Rapids 54494 Chuck Miller 9405 West St Milladore 54454 Zor Funsters P O Box 521 WI Rapids 54494 0521 Rodney LaBlanc N3795 Cty Rd F Montello WI 53949 2nd Sunday May Sept Email contact rkwebb1 charter net 715 424 5647 715 421 3705 715 572 7700 FUNSTERS 13 608 617 6602 HORSEMEN 32 INACTIVE IMAGINEERS President Secretary Treasurer Divan Rep Meeting dates Steve Livernash 4973 North Road Wisconsin Rapids WI 54495 715 325 5000 Brian Dunham 318 Hampton Ct Altoona WI 54720 At call of President Email contact prosticker solarus net 715 396 1395 President Secretary Treasurer Divan Rep Meeting Dates Robert Kaschel S6462 Cty Hwy PF North Freedom 53951 Mick Lovvik PO Box 3134 Eau Claire 54702 Mick Lovvik PO Box 3134 Eau Claire 54702 Wally Trouten 6786 N Elm Platteville 53818 608 522 4276 715 834 1877 715 834 1877 608 642 0276 Pres Capt Mailing 1st Lt 2nd Lt Secretary Chaplain Treasurer Housing Membership Hospital Zephyr Divan Rep Meeting Dates Jon A Barthel PO Box 1064 Wautoma WI 54982 PO Box 1064 Wautoma WI 54982 Bill Schmitz N3292 County Rd E Redgranite WI 54923 Al Hiatt W643 Exchange St Berlin WI 54923 Mike Karas 878 White Pine Ct Wisconsin Dells 53965 Dick Jarvis 2805 Swallow Ln Wausau WI 54401 John Ambrose 1015 Alpine Court Oshkosh WI 54901 Rod LaBlanc N3795 Cty Rd F Montello WI 53949 Paul Handa W7155 Hwy 21 Wautoma 54982 Jon A Barthel PO Box 1064 Wautoma WI 54982 Mike Karas 878 White Pine Ct Wisconsin Dells 53965 Rodney LaBlanc N3795 Cty Rd F Montello WI 53949 On call on Wednesdays Email contact zormavericks gmail com KLASSIC KRUZORS MAVERICKS 15 Email contact acbkaschel aol com D 19 414 939 0735 920 295 9435 920 361 0828 608 254 6575 715 571 1834 920 420 1079 608 617 6602 623 680 9067 414 939 0735 608 254 6575 608 617 6602

MIDGETS 16 Captain Sec Treas Housing Membership Media Divan Rep Meeting Dates John Hendricks 18277 Infield Rd Sparta WI 54659 Alan Brueggen 10553 State Hwy 21 Sparta WI 54656 Alan Brueggen 10553 State Hwy 21 Sparta WI 54656 Al Coenen 10011 Glendale Ave Tomah WI 54656 John Tempski 8056 Cty Hwy I Sparta WI 54656 Mark Jerdee 26077 Midway Ave Wilton 54670 No regular meeting dates Email contact zormidgets gmail com 608 633 0703 608 269 5692 608 269 5692 608 387 6868 608 269 5692 608 633 2356 Captain Secretary Treasurer Housing Membership Hospital Rep Divan Rep Meeting Dates Curtis Bell 604 Albion Rd Edgerton 53534 Glen Witt 5014 W Pomeroy Rd Edgerton 53534 Adam Witt PO Box 10 Edgerton 53534 Miles Bradley 628 E Mallwood Dr Edgerton 53534 Roger Amundson 3549 W Stone Farm Rd Edgerton 53534 Dale Anderson 10003 W State Rd 59 Evansville 53536 Larry Hanson 403 N Cincinnati Street Albany WI 53502 4th Thursday January through October Email contact adam adamwitt org 608 884 0246 608 884 3795 608 884 8085 608 289 1628 608 884 3944 608 884 8048 608 862 3227 Captain Sec Treas Housing Membership Divan Rep Meeting Dates Bob O Dell 1015 11th Ave Cumberland 54829 Chuck Stene 1383 129th St New Richmond WI 54017 Bob O Dell 1015 11th Ave Cumberland 54829 Bob O Dell 1015 11th Ave Cumberland 54829 Al Heinkel 15694 Lake Drive Hayward WI 54843 No set date Email contact a p islandvu gmail com 715 822 4578 715 246 2325 715 822 4578 715 822 4578 715 634 2229 MINI CARS 17 MUSKY CYCLE PATROL 18 NOMADS 20 INACTIVE PIPES DRUMS 23 President Vice President Secretary Treasurer Membership Housing Divan Rep Meeting Dates Ellis Waller 405 Laurel Ln Madison 53704 Ken Clary 105 State St Madison 53703 Dan Stormont N4110 County Rd N Monroe 53566 Ellis Waller 405 Laurel Ln Madison 53704 Virgil Houff 202 E Ski Ct Madison 53713 Tom Greenhalgh 3210 E Shi Court Madison 53713 Mark Hazelbaker 3909 Regent St Madison WI 53705 2nd Thursday of each month Email contact danandannette yahoo com 608 241 1688 608 335 0743 608 426 4788 608 241 1688 608 630 8988 608 271 7615 608 231 2123 Captain President Secretary Treasurer Parade Randy Pfab 403 Union St River Falls WI 54022 Jeremy Fussy 2133 47th Ave Baldwin WI 54022 Mike Kastens 936 Hidden Ln New Richmond WI 54017 Jack Thomas 1019 E Hazel St River Falls WI 54022 Carl Gaukle 221 W Hamilton Dr River Falls WI 54022 Email bgaukle pressenter com Roger Keller 627A Circle Pine Dr New Richmond WI 54401 1st Monday of each quarter Email contact zorroadrunners gmail com 715 222 6146 ROAD RUNNERS 30 Divan Rep Meeting Dates D 20 715 497 7527 715 425 2556 715 307 1513 715 357 3908

SAWDUSTERS 24 President Secretary Treasurer Housing Membership Divan Rep Meeting Dates Mike Hayden 317 W Hudson Mondovi 54755 Mike Hunter 721 E Wells Durand 54736 Mike Meinke 520 Park Ridge Ct Eau Claire 54703 Mike Hunter 721 E Wells Durand 54736 Sam Retallick 1716 Raedel Rd Eau Claire 54703 Barry Ausen 1686 W Church Rd Star Prairie 54026 1st Thursday each month Email contact HunterM uwstout edu 715 926 5517 715 672 8278 715 831 9117 715 672 8278 715 835 8340 715 248 7844 Captain Secretary Treasurer Housing Membership Divan Rep Meeting Dates Edward Michels 1054 S 150th Ave Fall Creek 54742 Larry Sturz 1119 Windsor Forest Dr Altoona 54720 Dick Mitchell 1909 Lloyd Ave Eau Claire 54701 715 877 3104 715 529 2501 715 832 7487 Brian Dunham 318 Hampton Ct Altoona WI 54720 1st Thursday each month Email contact grandmpa att net 715 396 1395 Captain President Sec Treas Housing Membership Divan Rep Meeting Dates Joseph Fleming 5599 Barbara Dr Madison 53711 Ray Burrows 524 S Front St Coloma 54930 Dave Mahoney 3157 Selkirk Dr Sun Prairie 53590 Paul Hallingstad 735 Clardell Dr Sun Prairie 53590 Greg Chille 1742 Apple Drive Sun Prairie WI 53590 Wally Trouten 6786 N Elm Platteville 53818 2nd Monday not regular Email contact davememt aol com 608 271 5574 715 228 2631 608 837 8913 608 318 0412 President Secretary Treasurer Housing Membership Divan Rep Meeting Dates Rick Schnabel 1208 Norway Dr Mosinee 54455 Bob Beck 2312 Weston Ave Schofield 54476 Steve Peterson 1817 Roosevelt Wausau 54403 Steve Peterson 1817 Roosevelt Wausau 54403 Steve Peterson 1817 Roosevelt Wausau 54403 Rodney LaBlanc N3795 Cty Rd F Montello WI 53949 Called by President as needed Email contact rickschnabel33 hotmail com TIN LIZZIES 26 VETERAN PATROL 27 WAUSAUKEN INDIANS 28 WRANGLERS Captain Sec Treas Housing Membership Divan Rep Meeting Dates 29 Dan Elmer 4637 Rutland Dunn Rd Oregon 53575 Ronald Outhouse 5075 Hwy A Oregon 53575 Ronald Outhouse 5075 Hwy A Oregon 53575 Rich Knipfer 4107 Rutlord Dunn Rd Oregon WI 53575 Bob Gorsuch 3016 Woods Edge Way Fitchburg WI 35711 Meetings called as needed by President Email contact outhousel hotmail com D 21 608 642 0276 715 432 3152 715 359 3511 715 848 1768 715 848 1768 715 848 1768 608 617 6602 608 835 7444 608 835 5970 608 835 5970 608 835 8576 608 279 2139

Activities Activities 1

Chief Rabban Party Purpose Annual party sponsored by the Zor Camel Patrol held the Saturday prior to the Annual meeting to recognize the incoming Potentate Generally the incoming Divan and family attend but it is an optional event Attendance Optional for current Divan and ladies and new appointees to the Divan and ladies other family members are welcome to attend Costs associated with event 1 2 Zor may hold a group of rooms for individual reservations at a designated hotel Your responsibility A Make reservations for meal send reservation check according to coupon in Zephyr B Make hotel reservations check November and December Zephyr or with housing chairman for details Dress 1 2 Men Suit w tie fez Ladies Dress or slack outfit Activities for ladies Social and dinner with Camel patrol ladies and guests This is a men s ladies combined event Activities 2

Annual Meeting Purpose Zor Annual meeting is held according to the by laws at the Shrine Center in Madison to conduct business hold election of officers and approve budget for coming year and is attended only by Nobles of Zor Following election installation of officers follows at approximately 4 00 PM and is open to the public Dinner and or reception follows as determined by the incoming Potentate with a club unit hosting the Fez Party where the official presentation of the Potentate s Fez is done Attendance Required unless other family or work obligations or health issues conflict with activity or prevent attendance Costs associated with event 1 Your responsibility A Make reservations lunch and dinner send reservation check according to coupon in Zephyr B Make hotel reservations check Zephyr or with housing chairman for details Hotel arrangements made by the Housing Chair and a confirmation will be sent to you by the housing chair If you need to cancel your room and if you do not cancel room reservation with Zor Office you will be responsible to reimburse Zor for the hotel costs if Zor is charged Dress 1 2 Men Suit w tie fez jewel samsara award if you have one Ladies Dress or other nice outfit 1 2 3 Lunch at Temple Annual Business meeting Installation ceremony open to public begins about 4 PM 1 Lunch for Divan ladies Noble ladies guests open to all Dutch treat coordinated between the current and incoming Potentate Ladies Free time prior to lunch and between lunch and installation ceremony Potentate lady may provide options for activities Men Activities Lady Activities 3 Joint Activities 1 2 3 4 5 Installation Ceremony Formal pictures following ceremony Reception hospitality Dinner Fez Party Post fez party hospitality at Temple Potentate and lady may host a kickoff meeting and brunch on Sunday morning as an orientation for the Divan Activities 3

Circus Madison Purpose Zor s largest fraternal fundraiser held in Madison at the Dane County Coliseum normally on the third weekend in February All units and clubs are encouraged to attend especially those in the southern area of the state to help promote the circus ticket sales and advertising and help during the weekend of the circus by assisting with ushering security program sales advertisement sales etc Nobles are asked to purchase their noble circus tickets as this is a large component of the profits to Zor Clubs units may also purchase ads in the circus programs to encourage new membership and to support the operations of Zor There are several work days prior to the Circus stuff noble circus tickets for mailing in early December count and bundle children s school passes flyers deliver school flyers to schools distribute complimentary tickets and posters in local communities in early February Attendance Required unless other family or work obligations or health issues conflict with activity or prevent attendance Ladies are encouraged to attend to help with the behind the scenes work i e counting tickets maintaining pot luck tables coffee etc Also Divan should be present in the lobby areas while visitors enter the building to greet them and then at the end of the shows to thank them for coming Divan members can help sell programs and assist where needed Costs associated with event 1 Your responsibility A Make hotel reservations check with housing chairman for details B Potluck meals are provided for all who work at the circus Everyone attending is asked to bring something to pass Plates plastic ware beverages pop water coffee hot food soup chili BBQ or hot sandwich are provided by the Circus chair and co chair ladies Goodwill donation is requested to help defray costs Dress 1 2 Men Business casual Fez Ladies Confortable clothes and shoes It is generally cool in the building so wear warm clothing or layers and walking on cement floors is hard on the back and feet Activities for ladies Ladies can help with the behind the scenes work i e counting tickets maintaining pot luck tables coffee etc Also Divan ladies can help sell programs greet visitors and assist where needed Activities 4

Stated Meetings Purpose Stated meetings are held each quarter to conduct business with Nobles of Zor as described in the Zor by laws Meetings can be held at the Shrine Center or at locations outside the Temple Attendance Required unless other family or work obligations or health issues conflict with activity or prevent attendance Ladies may accompany spouse if they choose but generally no ladies activities are planned unless the quarterly meeting coincides with a Steak Fry Potentate party or Club Unit party Costs associated with event 1 Your responsibility A Make reservations lunch and or dinner send reservation check according to coupon in Zephyr B If you need to cancel your room and if you do not cancel room reservation with the Housing Chairman you will be responsible to reimburse Zor for the hotel costs if Zor is charged Dress 1 2 Men Divan Uniform Suit w tie Fez Ladies Dress or slack outfit Activities for ladies No special ladies activities planned when meeting is held at the Shrine Center in Madison except during Widow s lunch If quarterly meeting is scheduled with Potentate party or club unit party ladies are encouraged to attend and an activity may be planned by the Potentate Lady or the lady of the sponsoring unit club Optional activities 1 2 3 Steak fry Divan meetings Cold Sands Ceremonial Activities 5

Club Unit Visits Each Divan member is assigned responsibility for several shrine club or units in his area to act as a liaison between the Divan Zor temple and the members of that unit club to provide information related to Zor Temple activities events fundraising Shriners Hospitals and other items as identified by Potentate or at Divan meeting The Divan rep is to attend one meeting with his club unit per quarter and to be in contact with the President of the club unit to share information regarding Temple operations events and fundraising activities via written verbal or electronic communications Attendance Required once per quarter for designated Divan rep Ladies may attend and are encouraged to attend if ladies are invited Costs associated with event 1 Your responsibility A Make arrangements with club unit President to attend meeting make meal reservation and be put on their mailing list to receive meeting notices and club unit information B Event meals Dress 1 2 Men Suit w tie or business casual may be required as designated by club unit Fez Ladies Dress or nice slack outfit or casual depending on type of event meeting Activities for ladies If ladies are invited social and dinner with club unit ladies and Nobles Activities 6

Potentate Ball Purpose The Potentate may host a ball as part of his welcome to the nobility of the shrine Balls can be formal or informal and held at any time during the year Generally the Potentate to be as Chief Rabban appoints individuals to be on their committee past practice was to have a Past Potentate or two on the committee The theme of the party location and guest list is determined by the Potentate who gives direction to the committee Make facility reservations one to two years in advance of event This event is optional at the discretion of the Potentate Attendance Generally required for Divan and ladies other family members and friends of the Potentate are welcome to attend Invitations are generally sent to counterparts in MSA Tripoli Beja and other area temples Costs associated with event 1 2 Zor will hold a group of rooms for individual reservations at a designated hotel Your responsibility A Make reservations for meal send reservation check according to coupon in Zephyr B Make hotel reservations check Zephyr for details whether through the Zor Housing Chair or directly with the hotel Dress 1 2 Men Divan Uniform or Tuxedo fez or clothing determined by the Potentate Ladies Dress or slack outfit Activities for ladies No separate activities are generally planned Potentate Lady s Day Out Purpose The Potentate lady may host a Lady s day out for all ladies and female guests of Zor Temple This may include a show at the Fireside Theater in Ft Atkinson a trip to a museum shopping trip etc and is at the discretion of the Potentate Lady Invitations are sent to the Divan ladies appointee ladies and any other guests the Potentate Lady chooses to send them to An open invitation is published in the Zephyr for all to attend Attendance Optional for all ladies Costs associated with event 1 Your responsibility Make meal trip reservations according to the instructions in the Zephyr send check and coupon to the appropriate individual C Make reservations for meal send reservation check according to coupon in Zephyr D Make hotel reservations check Zephyr for details whether through the Zor Housing Chair or directly with the hotel Dress Ladies Dress or slack outfit or clothing appropriate to the nature of the event Activities for ladies This is an opportunity for ladies to socialize with one another a girl s time if you like and a chance to get to know the Potentate lady better Activities 7

Potentate s Trip Purpose The Potentate and his Lady may host a trip for all Nobles ladies family and friends of Zor Temple He will plan the event publicize it through the Zephyr and or send out literature to the clubs units in Zor The trip is a way for people in Zor to get to know the Potentate better to socialize with other nobility that one may not have an opportunity to be with or see visit a new part of the country world Normally a planning meeting is held by the sponsoring travel agency The Chief Rabban or Assistant Rabban must request for permission at the Annual Meeting or at another Stated Meeting Attendance Optional Costs associated with event 1 Your responsibility Make reservations according to the instructions in the Zephyr attend the orientation session for the trip send check and coupon to the appropriate individual Dress Whatever is appropriate for the trip and the planned activities Shrine clothing is not required Activities Events are planned according to the travel itinerary Activities 8

Potentate Parties Purpose Parties are sponsored by Zor clubs or units to recognize and honor the Potentate his lady and Divan An invitation is generally sent to the Potentate and Divan Attendance Optional for Divan if a single event not associated with an official meeting If in conjunction with a Divan or Quarterly meeting attendance is required unless other family or work obligations or health issues conflict with activity or prevent attendance Ladies attendance is optional but encouraged especially if ladies are invited to event Costs associated with event 1 Your responsibility A B Dress 1 2 Make reservations for meal send reservation check according to coupon in Zephyr Make your own hotel reservations either through the Housing Chair or through the hotel directly if a single event This depends on the activity as some do not require housing Men Suit w tie or business casual fez may be needed depending on the activity Ladies Dress or slack or possibly casual outfit depending on the type of party Activities for ladies Social and meal with sponsoring club unit ladies and guests generally no separate ladies activities In the event of an official meeting Potentate Lady may coordinate a ladies activity with the sponsoring club unit ladies Activities 9

Circuses Outlying Areas Includes other Fraternal fundraisers Purpose One of Zor s fraternal fundraisers held throughout the state which are co sponsored by Shrine Clubs and Units The proceeds are divided between the sponsoring club units and Zor operating budget Most events are held during the summer months and may be a one or two day event Generally the sponsoring club unit will promote the event in their area through various promotional activities During the shows nobles will help by assisting with ushering ticket sales program sales etc Attendance Divan members are encouraged to attend the events in their respective area s and assist with any issues that may arise as time permits unless family work or health issues do not allow attendance Ladies may attend depending on the club unit lady activities Divan members may greet visitors entering the shows greet them and then at the end of the event to thank them for coming Divan members can also help if needed and asked for help by the sponsoring club unit Costs associated with event 1 Your responsibility Coordinate attendance with the sponsoring club unit to provide assistance during the show s Dress 1 2 Men Business casual Fez Ladies Comfortable clothes and shoes Activities for ladies Nothing specific if attending support Nobles and other ladies present Activities 10

Imperial Session Purpose Imperial meeting held annually generally the early part of July week to conduct business related to Shriner s hospitals Shriners International By Laws and policies All temples send representatives to attend the session which is hosted by the outgoing Imperial Potentate s home Shrine Center Zor sends three or four Divan members as its representatives as budget allows All elected Divan members attending Imperial session must attend all of the business meetings Attendance Elected Divan members are encouraged to attend unless other family work or health issues conflict with the dates Events for all attendees normally include Marketplace shopping for shrine paraphernalia public relations sessions Imperial parade Opening and introduction of Potentateelect Costs associated with event 1 2 Temple reimbursement A Travel reimbursements and hotel accommodations will be reimbursed for those required to attend B Divan members attending must make their own registration and their Lady for hotel arrangements for those attending Your responsibility A You are responsible for your meals and transportation at the Imperial Session i e taxi to and from airport to and from convention center etc B You are also responsible to make your travel arrangements to the Imperial Session C If you choose to extend your stay at Imperial you will be responsible for the price difference in airline tickets additional hotel costs etc Dress 1 2 Men Divan Uniform Fez Divan shirt or Shrine shirts casual dress business casual suit and tie as determined by Potentate Ladies Casual for the non scheduled activities i e parades marketplace shopping etc Dress slacks or business casual for ladies lunch and brunch Ladies may wear divan lady shirt if the Potentate lady has one Activities for ladies Ladies luncheon VIP ladies brunch for all Divan ladies watch parades or other events that may be sponsored by the host temple Ladies are encouraged to attend activities especially meal events parades Generally ladies participate as a group Activities 11

Midwest Summer Session Purpose Meeting held annually generally held the in mid August for all temples who are part of the Midwest Shrine Association for units to participate in unit competitions parade in host city and meet with counterparts from the fourteen other Temples Attendance All Divan members are encouraged to attend unless other family work or health issues conflict with the dates Housing Chair Publicity Chair and Nobles who are officers of the Midwest organizations may also attend Ladies generally attend summer session Events for all attendees normally include Divan counterpart dinner welcome evening for all nobles ladies hospitality following parades Shrine a rama on the last night of the session Reimbursement is based on funds available in budget Costs associated with event 1 Your responsibility A Confirm transportation and hotel information with Zor office You are responsible for your meals not included in the registration fees B Make your own hotel reservations either through the Housing Chair or through the hotel directly if a single event This depends on the activity as some do not require housing Dress 1 2 Men Suit and tie business casual Fez casual dress as determined by Potentate Ladies Casual for the non scheduled activities i e parades unit competitions etc Dress slacks or business casual for counterpart dinner ladies lunch and brunch Ladies may wear divan lady shirt if the Potentate lady has one Activities for ladies Shrine counterparts are the persons holding the same position in the line to become Potentate Shrine centers may send different delegates to the sessions and may or may not include their spouses Zor sends elected and appointed Divan to the summer session including their ladies Some Shrine centers only send the elected Divan and or their ladies The counterpart s dinner is held on the Wednesday before the session begins and is a way for individuals to meet and socialize with their peers Given the varied participation of the appointed Divan members dinners can be held jointly Gifts between Shrine centers are optional and should be discussed with your group As a host center we are not required to present a gift to the visiting counterparts Activities 12

Zor Widow s Lunch Honored Ladies Lunch Purpose The lunch is held to honor the widows of Zor Shrine Nobles as recognition for their contribution to the Shrine family The lunch is generally held on the 2nd Tuesday in October in conjunction with the Divan and Quarterly meeting at the Zor Shrine Center in Madison The Potentate Lady appoints a chair and or a co chair or committee to plan the event The Potentate lady can specify a theme for the lunch or leave it to the committee along with any entertainment that is planned for the event A letter signed by the Potentate Lady and an invitation created by the committee are sent to each widow from the Zor Office The meals for the widows are part of the budget along with a modest amount for decorations table favors and entertainment The Divan members will generally participate in the lunch greet the ladies as they enter the building assist them with their coats and help them to a table The Divan ladies will help greet the ladies offer assistance during the social time and if possible sit with the widows during the lunch The Potentate Lady may ask the Divan ladies to be table hostesses All Zor ladies may attend however they must make a reservation and understand there will be a charge Attendance Required unless other family or work obligations or health issues conflict with activity or prevent attendance Ladies are encouraged to attend if possible Costs associated with event 1 Your responsibility A If housing is needed Zor Housing Chair will make hotel arrangements B Make meal reservations according to the instructions in the Zephyr send check and coupon to the appropriate individual Dress 1 2 Men Suit and tie Fez Ladies Dress or slack outfit or clothing appropriate to the theme of the event Activities for ladies Social time and lunch with widows Potentate lady may coordinate other activities for Divan ladies while the men are in the Divan and Quarterly meetings such as a shopping trip or dinner at a local restaurant Activities 13

Ceremonials Purpose Ceremonials are held either annually in December or semi annually with an optional Spring session in late May or early June at the determination of the Potentate The purpose is to initiate new members into Zor Temple Generally the ladies attend the orientation and activities throughout the day The December ceremonial also is host to the annual Parade to Glory where donations by the clubs units and ladies organizations are presented to the Potentate and Divan This is a Shrine activity with Nobles ladies the new candidates and their families attending The Noble and lady will receive a registration packet with pertinent information relating to Shriners Shriners Hospitals and Zor Temple The Potentate s Lady may elect to present a small welcome gift or gift bag to the new Noble ladies Attendance Required unless other family or work obligations or health issues conflict with activity or prevent attendance Ladies are encouraged to attend and to assist with the ceremonial welcome new candidate ladies greet and socialize with Noble ladies at ceremonial luncheon and banquet Costs associated with event 1 Your responsibility A Make reservations for meals send reservation check according to coupon in Zephyr B If you wish to reserve a hotel room and are not eligible for reimbursement you may coordinate a room with Zor Housing Chair and reimburse Zor for hotel costs Dress 1 2 Men Suit Fez Ladies Dress or nice slack outfit Activities for ladies Hostesses for the day to welcome noble ladies new candidate ladies partner with the new candidate ladies to welcome them escort them through the day activities socialize with noble ladies at lunch dinner hospitality Attend ladies to lunch to mingle with ladies of Zor encourage discussion at the tables ask questions of ladies to encourage interaction and answer questions related to Zor activities Activities 14

Cold Sands Ceremonials Purpose Cold Sands Ceremonials are held to initiate new Nobles into the Shrine outside the normally scheduled initiations at formal Ceremonials A club unit may request of the Potentate a Cold Sands when they have new members to be initiated These initiations can be held in conjunction with a seminar Potentate Party or Club Unit meeting Attendance Optional for Divan if a single event not associated with an official meeting If in conjunction with a Divan or Quarterly meeting attendance is required unless other family or work obligations or health issues conflict with activity or prevent attendance Ladies attendance is optional but encouraged especially if ladies are invited to event Costs associated with event 1 Your responsibility A Make reservations for meals send reservation check according to coupon in Zephyr B If you wish to reserve a hotel room and are not eligible for reimbursement you may coordinate a room with Zor Housing Chair and reimburse Zor for hotel costs Dress 1 2 Men Suit and tie business casual fez may be needed depending on the activity Ladies Dress or slack or possibly casual outfit depending on the type of party Activities for ladies Social and meal with sponsoring club unit ladies and guests generally no separate ladies activities In the event of an official meeting Potentate Lady may coordinate a ladies activity with the sponsoring club unit ladies Activities 15

Other Shrine Center Balls Events Purpose Other Shrine Centers may host a Potentate Ball or some other event as part of his welcome to the nobility of the shrine These events can be formal or informal and held at any time during the year Generally the Potentate of Zor office will receive an invitation from the Temples in MSA and neighboring temples i e Beja Tripoli Tebala As a gesture of friendship the Potentate may elect to attend or send a representative from the Divan to attend in his place Attendance Optional for Potentate and Divan members and their ladies Costs associated with event 1 2 Temple reimbursement Zor may reimburse hotel and mileage as determined by the budget Your responsibility Make reservations for hotel meals send reservation check according to invitation Dress 1 2 Men Suit w tie fez or clothing determined by the Potentate of that Temple Ladies Dress or slack outfit or appropriate attire for event Activities for ladies No separate activities are generally planned Activities 16

Shrine Introductions Refer to Shrine Protocol section Visiting Dignitaries including Grand Masters and celebrities Visiting Potentates Past Potentates Divans Past Potentates Divans Divan Introductions The Potentate will introduce Divan members and ladies at all functions activities or club unit gatherings If the Potentate is not attending the most senior Divan member will introduce the other Divan members and their ladies Potentate Chief Rabban Assistant Rabban High Priest and Prophet Oriental Guide Treasurer Recorder 1st Ceremonial Master 2nd Ceremonial Master Marshall Captain of the Guard Outer Guard Chaplain Visiting Dignitaries Activities 17

Miscellaneous Tidbits of Information Annual Appreciation Dinner The appreciation dinner is hosted by the Potentate and the Divan to recognize the appointees during the year and is normally held at the Shrine Center If the Ceremonial is held outside of the Madison area the dinner is held on the Friday evening before the Annual meeting The menu selection is determined by the Potentate and his lady in October The cost of the meal is complementary to all appointed members Trustees and office staff and their spouses The office staff will send a letter to all committee members trustees and Past Potentates and spouses upon the approval of the Potentate The Past Potentates who are not serving as a committee member or Trustee are invited but normally at their own expense The Potentate may include the cost of their meals in his budget Normally the Zor hosts provide social hour prior to the dinner but a cash bar can be arranged with an approved caterer if the Potentate would like The dinner concludes with a thank you speech from the Potentate and presentations made by the Potentate to those individuals who are retiring or no longer serving as a member of a committee or office i e Zephyr Editor Trustee standing committee Chair or Divan member The Divan determines the gift to be made to the outgoing members and has been a check for 25 in recent years The Potentate may make other presentations to members of the Divan or committee personnel if he chooses Social time may follow the presentations at the discretion of the Potentate Annual Meeting Activities A traditional lunch of Oyster stew chili and make your own sandwich starts at noon in the Oasis room at the Shrine Center prior to the Annual meeting Nobles and ladies are welcome to attend An article is written by the Chief Rabban or Zephyr editor in the December issue along with a coupon for reservations payment The Potentate Lady and Chief Rabban Lady have hosted a dutch treat lunch at a local restaurant for those ladies whose husbands are attending the Annual meeting Reservations are coordinated by the Chief Rabban lady by submitting an article in the December issue of the Zephyr Following the Annual Meeting at approximately 3 00 PM the incoming Divan ladies are escorted into Hankwitz Hall just prior to the entrance of the color guard The ladies may wear their new name tags once the election of officers has been completed You may take pictures during the installation ceremony Formal pictures are taken of the Divan following the installation which you can order prints of through the office Following the installation of officers Hankwitz Hall is set for dinner and the Fez Party The Potentate will ask a club unit to host the party and provide input relating to the menu etc as requested by the unit That club unit is responsible for the menu selection entertainment and the article for the Zephyr Committees If you are asked to be on a committee be honest when replying If it will be a hardship for you to participate be sure to tell the person requesting your help When you belong to a committee you will learn so many things that are involved in setting up and coordinating a function You will not believe the things that need to be done You will also get to know the members of the committee and will enjoy meeting them again and again They will become part of your Shrine Family Activities 18

Divan Thank You Dinner The Divan thank you dinner is normally held the Friday night before the Annual meeting unless the Appreciation dinner is changed to accommodate the Ceremonial location The purpose of this dinner is for the Potentate to share time with the Divan members and their ladies to reminisce about the year s activities and to thank them for all of their support throughout the year If the Potentate chooses he may invite other key individuals The dinner is paid for through the Zor budget and has been held at the Shrine Center or at area restaurants When the dinner is combined with the Ceremonial the dinner is held on the Friday night prior to the Ceremonial at a local restaurant selected by the Potentate and he coordinates the location and reservations directly with the restaurant or may have the office staff make the arrangements An invitation personal written or email should be sent to the members of the Divan indicating the location date and time Functions and Events Ladies Be sure to ask if there is anything you can help with at functions and events Your help is very much appreciated and suggestions and comments are very much welcome The Potentates Lady is always open to ideas of things to do During a Shrine ladies function you may be asked to be a hostess at a table This is a wonderful thing to do because you meet so many wonderful ladies from everywhere Meeting them and talking with them brings smiles to everyone at the table You are their mentor and you need to let them know that they are welcome Encourage them to openly speak about where they are from and who their husbands are which club unit they may belong to and functions that their clubs or units host or sponsor Be a leader in keeping the conversation going Pretty soon the chatter will be just flowing You will all leave with a warm and fuzzy feeling Even if you do not remember their names the next time you meet them they may not remember yours either Introduce yourself and say I know I have met you in the past but I cannot remember your name Mine is __________ and I m glad to be here to talk with you again Each time you meet them it will be easier to remember names and faces Try it you will like it Seating Arrangements If the event has a head table the seating arrangements should be followed as listed in protocol section If the club unit does not have the exact order it is not necessary to make changes When an Imperial Officer is present one should be sure to have the correct seating arrangement at a reserved table as identified in the Protocol Book If there is no head table or assigned seating the Divan should sit at various tables to meet and talk with members of the club unit Zephyr Newspaper Be sure to read the Zephyr when you receive it We suggest listing the upcoming functions on your calendars If there is an event that requires a reservation we suggest that you sign up early as a courtesy to those who are planning the activity so that they may have an accurate count for meals It may be helpful to make a copy of the coupon from the Zephyr fill it in and make a duplicate copy for your files and send one copy in so that you keep your Zephyr intact It may be helpful to copy the calendar from the Zephyr and highlight the upcoming activities that you are able to attend Keeping a schedule of the activities is so hard to do so anything you can do to prepare yourselves for the year will help you in the long run If you can t find the paper copy of the Zephyr it is on line at www zorshriners org Activities 19

PUBLIC RELATIONS Public Relations 1

WHAT IS PUBLIC RELATIONS Public relations PR is the practice of managing the spread of information between an individual or an organization such as a business government agency or a nonprofit organization and the public Public relations may include an organization or individual gaining exposure to their audiences using topics of public interest and news items that do not require direct payment This differentiates it from advertising as a form of marketing communications Public relations is the idea of creating coverage for clients for free rather than marketing or advertising An example of good public relations would be generating an article featuring a client rather than paying for the client to be advertised next to the article The aim of public relations is to inform the public prospective customers investors partners employees and other stakeholders and ultimately persuade them to maintain a certain view about the organization its leadership products or political decisions Public relations professionals typically work for PR and marketing firms businesses and companies government government agencies and public officials as PIOs and nongovernmental organizations and nonprofit organizations Jobs central to public relations include account coordinator account executive account supervisor and media relations manager Public relations specialists establish and maintain relationships with an organization s target audience the media and other opinion leaders Common responsibilities include designing communications campaigns writing news releases and other content for news working with the press arranging interviews for company spokespeople writing speeches for company leaders acting as an organization s spokesperson preparing clients for press conferences media interviews and speeches writing website and social media content managing company reputation crisis management managing internal communications and marketing activities like brand awareness and event management Success in the field of public relations requires a deep understanding of the interests and concerns of each of the client s many publics The public relations professional must know how to effectively address those concerns using the most powerful tool of the public relations trade which is publicity Public relations and journalism have similarities in the work they do yet these two fields don t necessarily have the greatest relationship being described as adversaries at times Public Relations 2

CREATING A SUCCESSFUL PR PROGRAM AT YOUR Club Unit A Guide for Public Relations Chairmen 10 Easy Steps to Getting the Word Out Introduction A working and successful PR program at your club unit can pave the way for so many of the objectives your Potentate wants to accomplish Helping the membership committee bring in new Nobles Helping raise funds for the temple clubs and units Helping to raise awareness and funds for your philanthropy Shriners Hospitals for Children Connecting children in your community who need help from Shriners Hospitals for Children Whether you ve been serving your temple as PR Chairman for years or if this is your first time appointed to this position this guide will help you find easy ways to make public relations a successful part of your temple s year You don t have to have a background in public relations or communications You ve got an entire team of professionals at your disposal for advice help and resources Your Imperial Public Relations Committee The expert staff in the PR Department at Shriners International Headquarters The three Senior Regional PR Directors for Shriners Hospitals for Children The PR staff at your closest Shriners Hospitals for Children So let s get started but keep in mind you ll want to keep this simple Don t take on more than you can handle during your volunteer time Implementing just one or two of these ideas will make a difference for your temple Start small and build over time 1 Create a team Your club unit is big and covers lots of territory You don t have to do it all on your own and you ll do a better job if you bring in some of your brother Nobles to help Consider inviting Website developer the person at your temple who is in charge of its website Club unit newsletter editor printed and or e newsletter Social media the member or office staff member who is in charge of your temple s Facebook Twitter and other social media sites if you have them Young members of the temple who are looking to get involved Invite the Potentate or a designee from the Divan to serve as an ad hoc member of your committee Public Relations 3

What to do with this committee Meet to coordinate the information being shared with the club unit via newsletters website and social media Your information will reach your membership better and more efficiently if the same information can be found in all the tools you use to inform them Divide tasks It can be overwhelming for one person to take care of all that needs to be done divide them up amongst your committee members and everyone will only have a small amount to do Tasks can be divided as follows Internal communications Website Newsletter Social media Reporting to the Divan Media relations Event planning and or promoting PR materials brochures posters etc Shriners Hospital PR Liaison screening clinics patient recruitment fundraising Once you re up and running and the tasks are distributed you can plan to meet monthly in person via conference call or just be keeping in touch via email Keeping your community and your temple informed means that your committee will need to communicate with each other regularly too 2 Communicate regularly with the Divan Make sure you stay as informed as possible about the goings on at your club unit And you ll want to be sure that the Divan of your temple is informed about what the Public Relations Committee is working on Work with the Potentate to see if you can have a spot on the Divan s monthly meeting agenda so that you can have an open exchange of information You ll also want to be plugged in to what s going on in the Shrine Clubs that are outside of the temple center Many clubs units have great stories to tell in their own communities For instance the Edgar County Shrine Club which is part of Ansar Shriners in Springfield IL is about 2 3 hours away from the temple center Yet every year this club based in a town with just 10 000 people raises more than 100 000 for Shriners Hospital at their annual barbecue and tractor pull weekend 3 Establish a protocol for who speaks to the media Work with the Potentate and the Divan to determine who speaks for the club unit in certain circumstances For many temples it will always be the Potentate but in some instances and some years your Potentate may want to hand off these responsibilities to others Be sure to meet with your Potentate and his designees to make sure this is clear at the beginning of the year Here are the various situations you might have different spokespersons for General temple activities and events Circus or other temple fundraisers Shriners Hospital information if you are not located in a city with a hospital Crisis situations You should also make sure the club unit is aware of the protocol you and the Potentate have determined for referring media calls Public Relations 4

4 Make a plan You ll be much more successful if you plan out your PR year Of course things always come up at the last minute that you haven t anticipated but if you develop a basic plan for the year on what you want to accomplish each month or each quarter you ll be able to easily adapt to unexpected opportunities Be sure to keep it simple and then build as you go along If you start out with too many objectives to accomplish in your volunteer time you run the risk of feeling overwhelmed and unsuccessful Below are some ideas to choose from You don t have to choose them all January Publicity for the newly elected Potentate and Divan Introduce the Potentate to the community Story in hometown newspaper college alumni newsletter local business paper website Radio station newspaper tour of temple territory Announcement of Potentate s goals for the year January Develop the year s key messages for the club unit based on your Potentate s theme and goals Sample key messages could be based on these four themes Brotherhood Legacy Fun Philanthropy February Circus media coverage June Shriners International Awareness Day July Notify the newspaper of any honors your temple earned at Imperial Session and any competitions your units may have won July Zor Fest media coverage Spring and Fall publicize any screening clinics your temple or clubs may be hosting in order to recruit patients to Shriners Hospitals for Children Quarterly Establish a quarterly theme based on your club unit key messages and look for stories within your temple to share both internally website newsletter social and externally newspapers and other media Any additional major public event your temple hosts paper crusades rodeos Walk for LOVE family days community service events November December events for the holidays plan to promote toy drives visits to hospital patients fundraisers etc Find out how many children your temple club unit referred to Shriners Hospital and how much money your temple club unit donated to Shriners Hospital thanks to the generosity of your community for that year Pitch the story to your local newspaper 5 Connect with your local media It s important that your local media newspapers radio stations TV stations know who to contact when they want information about the Shriners And it s important that they know who YOU are when you re reaching out to ask them to cover a story for your temple club unit Here are a few things you can do to get started Public Relations 5

Make a list of all the media outlets newspapers radio stations TV stations news websites in your club unit territory Develop a one sheet containing the club unit contact information your contact information basic information about the temple club unit and Shriners International and topics that your club unit can be helpful with in news stories Make appointments to meet with or have a phone conversation with the appropriate person at each media outlet If you re visiting in person bring something fun like your Potentate s pin or cup or a box of donuts or cookies decorated in fez red If you live in a large metropolitan area this might be a little more difficult In larger markets a personal meeting might not be possible as newsrooms are busy places It might do you more harm than good to insist on an in person in these situations The visit in person strategy can be quite helpful in smaller cities or towns Markets with hospital locations If your club unit is located in a market that includes a Shriners Hospitals for Children please collaborate with your local hospital PR Director when it comes to making introductions to the media It will be important for you to coordinate and collaborate with the local hospital PR Director on this project In many cases reporters do not understand that the hospital and the fraternity are two separate organizations We want to make sure the members of the media are clear on who they should contact when it comes to a hospital story vs a fraternal story 6 Conduct a Communications Audit One of the most important things you can do to make sure that the information your club unit is currently distributing or publishing is correct and up to date and appropriate Nothing can derail your credibility as an organization like incorrect information Read through your temple s website Every single page Is the information correct and current Is your website updated frequently Are all the links on your website working correctly Who is your temple s webmaster How often does he she update the site Are there any inappropriate messages or pictures If your temple club unit includes information about referring patients to Shriners Hospitals for Children is that information current such as there should be no mention of the words free regarding to care provided at SHC Does your website adhere to the stylebook writing guidelines provided by Shriners International headquarters PR Department proper use of terminology etc Conduct the same type of audit for club unit newsletter club unit directory you may not be able to change it for the current year as it s already printed but you can set in motion the correct changes for the next year club unit calendar club unit produced brochures and flyers Signage and posters around the club unit Social media sites Public Relations 6

Check your club unit supply of brochures supplied from headquarters Are they the latest versions available If not throw them out recycle and order new ones through Shriners Village Please do not store hoard large quantities of out dated brochures The changes made in our printed materials over the past few years are important as much of them included the words free and no charge related to care provided at Shriners Hospitals for Children We cannot distribute these old brochures any longer because they will put our hospitals in legal jeopardy 7 Get to know your resources There are so many great resources at your disposal to help you in your role as PR Chairman Chief among them are Shriners Village If you haven t set up your log in and password to access Shriners Village yet do so right away shrinersvillage org All you need is your membership card to get started At this website you ll find all kinds of excellent resources to help you not only stay informed about the latest with Shriners International but you ll get the forms and background you need to do your PR job effectively Included on Shriners Village Materials ordering order the brochures your temple needs For free Forms photograph PR consent forms you ll need if you re taking photos or video or patients in your area Speaker s kits Power point presentations and scripts you and your fellow Nobles can use Fact sheets and other helpful one sheets Public Relations Voice newsletter Circus ads Burn Awareness materials Shriners International Directory which contains a list of contact information for all the temples and all the hospitals as well as Shrine protocol information Your Imperial Public Relations Chairman Local hospital PR Directors Regional hospital PR Director Shriners International PR Department 8 Plan an event for Shriners International Awareness Day on June 6 A simple and impactful way to share the impact that your temple has in your community is to organize a publicity or promotional event recognizing Shriners International Awareness Day on June 6 the anniversary of the founding of this great fraternity There are a number of easy ways you can do this Ask your local county or state government be sure to collaborate with your brother temples if you re going state wide to issue a proclamation declaring it a special day in your temple s honor Organize a news event and invite the mayor county executive governor or other state official invite a local Shriners Hospital patient to be there or speak along with your Potentate Bring out the clowns cars and other colorful members as well as your ladies and families to make it special Invite the media to cover it and talk about the difference you ve made in your community Public Relations 7

Throw a parade Do a community service project in honor of the day Invite the media to your club unit to meet your Shriner of the Month or a group of Nobles who drive patients to the hospitals Host a fun kids day at the temple with BBQ games clowns face painting and pair it with a screening clinic You can also work throughout the year to create other fez events to get the fraternity in the public eye Events such as Shriners Night at Summer municipal theatre Summer band concerts Minor league baseball games Local amusement park College or high school football basketball or soccer games 9 Establish a social media presence Social media is a tool for promoting your temple that you just should not pass up First of all it s FREE Second just about everyone who has a smart phone is using social media to get their news and information It s an easy way to continue to spread the word about the great things you re doing at your temple In addition it s also incredibly useful for keeping your temple membership informed and engaged in the fraternity and the hospitals You can use any number of social media sites to begin developing a following for your temple Facebook Twitter YouTube Instagram Here are some things to keep in mind about social media Please post regularly daily is preferable If you don t have news from your own temple to share repost something from the Shriners International or Shriners Hospitals for Children sites Be sure to monitor comments messages and posts from the public Be sure to monitor for any controversial or negative posts from outsiders and that you answer questions from the public in a timely manner If you need help and advice on how to handle something controversial on your site please feel free to consult the staff at Shriners International headquarters Monitoring social media sites can be a full time job Be sure to have a few members of your committee help you with this and take turns posting and monitoring It helps to develop a schedule Engage your audience by asking questions and inviting them to comment Vary the content of your posts share news stories from other temples or hospitals Make sure you re not posting only about events where you re asking people for a donation Post some Did you Know facts about your temple etc Public Relations 8

10 Share the Good News If your temple club unit receives positive media coverage share it with your members Don t assume that all your members saw or read the story Send links to news stories in an email blast Pass out copies of a newspaper articles at one of your club unit meetings or events Hang a magazine article on the club unit bulletin board Share the good news with Shriners International Headquarters Public Relations department We are always looking for interesting content to post on our website publish in our newsletters or post on social media This is a great way to share your temple stories with the whole fraternity Send story leads to the Public Relations department If you have a great story idea but no one to write it share it with us It may be just what we are looking for to feature on our website or in our magazine If your club unit is hosting an event or fundraiser post the details on shrinersvillage com Share it with your members in an email blast Create an event invite on Facebook Hang a flyer on the temple bulletin board After the event be sure to tell everyone how it went and post photos Public Relations 9

HOW TO SUCCEED IN YOUR ROLE AS A TEMPLE PR CHAIRMAN Get to Know Your Imperial Public Relations Committee Work Together with Other Members of Your Temple Imperial Public Relations Committee members have years of invaluable experience in the fields of public and media relations that they can share with you Set up a monthly or quarterly call with your IPRC team member to stay connected Take time to network with your regional IPRC member at the Temple Public Relations Conference Work with your temple webmaster to make sure your temple s website contains up to date and relative information Work with your temple s editor to make sure your newsletters magazines have fresh material every issue Establish frequent communication with your social media manager to supply them with content photos interesting post ideas Keep Up with Your Temple Communication Pieces Visit your temple storage room every few months to make sure only the most current materials are being used for the hospital and fraternity You can order new materials in the shop section of shrinersvillage com Monitor your temple s Facebook Twitter and YouTube accounts to make sure that all posts videos and pictures are appropriate relevant and accurate Do a thorough check of your temple s website to make sure they are using accurate statistics correct language and that all the links work Check back about once a month in case anything has changed Refer to the website consistency handout and the Identity Standards and Style Book Ask the temple editor if you can serve as a second set of eyes for each publication before it s sent out Review all content to make sure it is accurate and interesting Keep Up with Your Temple Communication Pieces If your temple receives positive media coverage share it with your members Don t assume that all your members saw or read the story Send links to news stories in an email blast Pass out copies of newspaper articles at one of your temple meetings or events Hang a magazine article on the temple bulletin board Share the good news with Shriners International Headquarters Public Relations department We are always looking for interesting content to post on our website publish in our newsletters or post on social media This is a great way to share your temple stories with the whole fraternity Send story leads to the Public Relations department If you have a great story idea but no one to write it share it with us It may be just what we are looking for to feature on our website or in our magazine If your temple is hosting an event or fundraiser post the details on shrinersvillage com Share it with your members in an email blast Create an event invite on Facebook Hang a flyer on the temple bulletin board After the event be sure to tell everyone how it went and post photos Public Relations 10

Get Involved Community Outreach One of the best ways to promote your temple your fraternity and hospital system is to stay active and be involved Volunteer at temple events If you have time help plan and promote the events Participate in paper drives or fundraisers Volunteer at Shriners Hospitals for Children Need some help Form a public relations committee at your temple Give a public relations update at temple meetings Plan a Game Day for LOVE party or host a Walk for LOVE Form partnerships with other fraternal or charitable organizations in your community Attend community events as a representative of Shriners International Speak to community groups about the fraternity and hospitals Network with community leaders Talk to men in your community about why you love being a Shriner You never know where you ll meet a future member Partner with local fire stations for burn awareness week Miscellaneous Study the Identity Standards and Style Book provided to you by the Public Relations Department They contain current language boiler places websites phone numbers and standards for both print and video graphics Share this document with your temple webmaster and editor Check the materials order form on shrinersvillage com regularly Order newly released and updated materials and share them with your temple and community Maintain a database of all the media contacts in your area Pitch positive stories to your local media Communicate with media outlets newspapers billboard companies etc to potentially get free donated ad space Share our current PSA s with local radio and television stations Serve as your temple s media spokesperson if your Potentate is unwilling or unable Form partnerships with the membership and donor relations chairmen at your temple They are more closely related to public relations than you might realize Educate yourself on public relations best practices Host a screening party at your temple for the newest patient success video or the Shriners anniversary documentary Continue your education Communication strategies are ever changing in today s world Participate in a webinar watch an online video presentation take a course at a community college read a book follow a blog Never stop learning Attend the annual Temple Public Relations Conference This is a great opportunity to network with your colleagues and see what other temples are doing Call the Public Relations Department at Shriners International headquarters at 813 2818162 or email them at shrinepr shrinenet org if you have any questions Public Relations 11

SHRINERS INTERNATIONAL STYLE GUIDE Boilerplates Boilerplate fraternity press releases Shriners International is a fraternity based on fun fellowship and the Masonic principles of brotherly love relief and truth with nearly 200 temples chapters in several countries and thousands of clubs around the world For more information please visit shrinersinternational org Boilerplate fraternity option 2 Shriners International a fraternity based on fun fellowship and the Masonic principles of brotherly love relief and truth founded Shriners Hospitals for Children as its official philanthropy in 1922 What began as one hospital is now a world renowned health care system with 22 locations in three countries The fraternity which has nearly 200 chapters in several countries and thousands of clubs around the world continues to operate and support this unique health care system Please visit shrinersinternational org to learn more Statements within general content Shriners International Shriners International is a fraternity based on fun fellowship and the Masonic principles of brotherly love relief and truth with nearly 200 temples chapters in several countries and thousands of clubs around the world Also see boilerplate entries Shriners International as it relates to the health care system Shriners International is the fraternity that founded and continues to support Shriners Hospitals for Children The 22 health care locations provide pediatric specialty care to children with orthopaedic conditions burns spinal cord injuries and cleft lip and palate regardless of the families ability to pay Budgeting funds statement Approximately 85 percent of the annual Shriners Hospitals for Children operating budget is spent in direct support of the organization s three part mission of treatment research and teaching General guidelines and definitions Board of Trustees Directors Always capitalize Board of Directors Board of Governors and Board of Trustees when writing about the Shriners Hospitals for Children and Shriners International boards Fraternal logos The official fraternity logo is the fez and text although temples may still use the scimitar When appropriate example paper crusades temples should be using the official philanthropy logo Temples may still use the Editorial Without Words preferably the new style referred to as the watermark without the words Shriners Hospitals for Children fundraiser One word Imperial Council Do not use this phrase Replace with Shriners International Public Relations 12

Imperial Divan The Imperial Divan is the international governing body of Shriners International It consists of 13 officers An officer with the exception of the Imperial Treasurer and the Imperial Recorder is elected to the lowest position on the Divan and typically moves up one position each year This governing body works as a corporate Board of Directors The highest position attainable in the Shriners fraternity is Imperial Potentate or president and chief executive officer of Shriners International who is elected for a one year term He visits many of the Shriners temples regional Shriners meetings and Shriners Hospitals for Children He serves as Chairman of the Board of Directors of both Shriners Hospitals for Children and the fraternity Imperial Potentate s medallion An award presented to individuals that the Imperial Potentate wants to recognize for their extraordinary efforts and support of Shriners International and its philanthropy Shriners Hospitals for Children It is a different award than the Award of Merit which is also given by the Imperial Potentate Joint Boards of Directors and Trustees or Joint Boards The body of Shriners comprised of the members of the Boards of Directors and Board of Trustees elected to oversee Shriners Hospitals for Children Mission statement Shriners International The mission statement of Shriners International is Be the premier fraternal organization for men of good character Provide attractive quality programs and services for its members their families and their friends in a spirit of fun fellowship and social camaraderie Foster self improvement through leadership education the perpetuation of moral values and community involvement Serve mankind through the resources of its philanthropy Shriners Hospitals for Children Referral statements Do not use phrasing that implies all persons with a specific condition are the same or phrasing that is too vague about referrals Wrong We can help patients like Suzie or any variation that implies the same thing Right We can help patients with cerebral palsy or whatever the condition is Wrong We can help a child you know or any variation that implies the same thing Right To refer a child to Shriners Hospitals for Children etc Shriners International The name of the fraternity Use full name on first reference For subsequent references it is acceptable to use the Shriners fraternity or Shriners Temple Refers to a body of nobles in a given location Mecca Shriners was the fraternity s first temple When communicating with external audiences using chapter to clarify the meaning of temple is acceptable Mecca Shriners was the fraternity s first temple chapter Temple should not be included in the proper name of a chapter Instead Shriners should be used Wrong Mecca Temple was founded in 1872 Right Mecca Shriners was founded in 1872 Wrong Egypt Temple sponsored a toy run Right Egypt Shriners sponsored a toy run Public Relations 13

Do not capitalize temple Do not use the term Center When referring to the building use the term temple headquarters Temple counting There are 196 Shriners temples and more than 2 400 Shrine clubs located worldwide In most materials it may be acceptable to use There are nearly 200 Shriners temples and thousands of clubs located worldwide to avoid excessive reprinting Titles Capitalize formal titles when used immediately before a name Lowercase formal titles when used alone or in a construction that sets them off from a name by commas Use lowercase at all times for terms that are job descriptions rather than formal titles Wrong Jane Doe Chief of Staff called a meeting Right Jane Doe chief of staff called a meeting Wrong Executive vice president John Doe attended Right Executive Vice President John Doe attended Titles Shriners International titles Always capitalize all titles unique to Shriners International Imperial Potentate Imperial Chief Rabban Imperial Oriental Guide Potentate Chief Rabban Recorder First Lady etc Do not capitalize noble or lady when not part of a title Wrong John Doe Treasurer called a meeting Right John Doe treasurer called a meeting Wrong John Doe imperial oriental guide called a meeting Right John Doe Imperial Oriental Guide called a meeting Public Relations 14

BRANDING YOUR TEMPLE CLUB UNIT What are the different generationS of Shrine members Generations Traditionalists 1901 1943 Baby Boomers 1944 1964 Generation Xers 1965 1981 Millennials 1982 2003 Traditionalists Events Influencing Factors Great Depression New Deal and success of large government programs in infrastructure medicine and education Winning World War II About half of all male adults were veterans Move from farm to suburbs Development of huge companies Growth of communication newspapers radio and automobile Values Behaviors Fellow chain of command without challenging authority Dutiful motto Always faithful Save money and avoid credit Confidence in experts leaders and government Private with personal details and more formal in dress and language Loyal disciplined and patient Baby Boomers Events Influencing Factors Surge of birth after WWII Robust economic expansion Television Rock and Roll Generation gap developed Vietnam civil rights Watergate Standardization in school influenced by peers and media Values Behaviors High expectations idealistic and optimistic Individualistic motto Do your own thing Challenge the status quo question authority Competitive due to huge size of generation but with emphasis on fairness Process and procedure orientation workaholic to get ahead Focus on self improvement psychology and potential Public Relations 15

Generation Xers Events Influencing Factors Almost half as many births as Baby Boomers Divorce and latch key kids 23 interest rates manufacturing jobs left country layers of middle management eliminated Global economic competition Computers at home Discussed rather that memorized the Gettysburg Address Zero tolerance schools Values Behaviors Surrounded by much larger generations less influence politically and economically but are a scarce resource in the job market Expect bad things to happen but know they can work through it No nonsense motto Get real Choose their close relationships Have seen that organizational loyalty doesn t necessarily pay off First generation in America to believe they will have less off Have access to worldwide information prefer email to phone Millennials Events Influencing Factors Potentially larger than Baby Boomers Pervasive technology and media Boomer parents emphasized self esteem School shootings and 9 11 Planned leisure activities and playtime in their childhood Explicit news reporting of public figures personal lives Expected a toy with their meal Went through school in teams Values Behaviors Will have 4 to 5 careers three of which currently don t exist Raised with positive reinforcement and lots of choices Realize life could end at any moment so they want to make a difference Realistic Informal and good at multitasking Self assuring motto believe in yourself Hugh voting block Expect things at work to be right Comfortable in networking Public Relations 16

Branding Your Temple Club Unit to Different Generations Now that we can have up to 4 generations in our Temples we need to ask ourselves a question How many Generations are present If your members are all Traditionalist and Baby Boomers you are 5 10 years of going defunct without new members As a fraternal organization member recruitment is crucial to the entire Masonic order They are the lifeblood of keeping your fraternity strong growing and relevant After all if we don t get new and younger members the entire Masonic order will slowly wither away How do we attract Younger members Use age differences to your advantage Set up programs where older members can mentor younger ones Your present and generally older members have the benefit of many years of experience and wisdom Both generations will benefit from this Of course your focus should be on the industries where your members are prominent Use social media Twitter Facebook LinkedIn to attract younger people The younger generation loves technology and 24 7 access to your association You will need to blend technology with the personal Social networking online is great but don t forget face to face meetings You don t need an elaborate campaign to recruit and maintain younger members Keep the message simple and fresh As a matter of fact think Twitter s 140 character limit Shorter messages facilitate dialogue Don t just rehash your program s message Get young professionals to interact with your organization Showcase the diversity of age in your printed and online publications and materials Check to see what the average age of your members are in brochures and bulletins Make sure some of your younger members are depicted in the information Make sure you welcome younger members to your organization At meetings assign an older member to each younger member to be their host Introduce the younger member to everyone It may also be a good idea to team up a seasoned member of your group with a new one for a period of time until the newer member gets a better feel for the organization The younger person will have a built in mentor to get started and feel comfortable Recognize young members of your organization A great example of this is many engineering groups have young engineer chapters This allows younger members to associate with their peers in leadership programs and networking If you can get younger members involved in the process early they are more likely to stay engaged and become successful and influential leaders later on Start early with your recruitment efforts College aged young people are excellent candidates for your organization High schools may be a great place to start also Groom these young people to become interested in your group After all these young people are going to be the leaders of tomorrow Latch on to them early and insure your group s continuity for years to come Don t get too radical when trying to attract younger members Ascertain the average age of the members of your organization If the average age is over 50 begin by trying to attract newer members in their 40 s Lower the age of your group slowly Public Relations 17

Keep younger and newer members of your group in the loop Don t get them to join your association and then forget about them Engage them in as many ways as you can Find out what these younger members are interested in Appoint them to committees that cater to their likes If enough new members have certain interests start up a new program or incorporate these interests into an existing program with younger members playing some lead roles If you want your Temple to stay strong and be a light to your community you must brand our order to younger members Public Relations 18

Shriners Legacy Program As Shriners we are part of an international organization that strengthens us individually enhances our families and makes us part of a history of brotherhood and camaraderie And as Shriners we also have the opportunity to be legacies The Legacy Program helps strengthen our fraternal bonds with those closest to us and allows members to honor the many men who laid the foundation of our great fraternity February is now designated as Legacy Month Throughout the month temples are encouraged to host Legacy Nights to promote membership and honor the members who have taken part in this program Shriners International will also share stories of legacy families in our various publications and on our websites in recognition of their dedication to the Shriners fraternity We encourage everyone to pass along the Shriners tradition of fun fellowship and the Masonic principles of brotherly love relief and truth in their family and to strengthen their fraternal legacy Shriners International will continue to grow from one generation to the next when you share the tradition and join the Shriners Legacy Program The Bede family s Shriner Legacy W Brandt Bede M D of Afifi Shriners in Tacoma Washington has played an integral role in our fraternity for many years and has made countless contributions to Shriners Hospitals for Children during his service especially as a member of the Board of Trustees Dr Bede is also part of a Shriner Legacy family and both he and his father served as Potentates of Afifi Shriners With nine family members who are Shriners it is clear that fun fellowship and the Masonic principles of brotherly love relief and truth run deep through the Bede family tree This Shriner Family Legacy began with Dr Bede s father Dr Brandt Bede who served as Potentate of Afifi Shriners in 1966 This was the same year Dr Bede the oldest son of three joined Shriners International Dr Bede s father was very involved in his son s becoming both a Mason and a Shriner and participated in both ceremonies My father inspired me to join said Dr Bede Dr Bede s two younger brothers Barry and Brewster also became Shriners as soon as they turned 21 In 1999 while Dr Bede was serving as Potentate his two sons and three nephews joined the fraternity creating three generations of Afifi Shriners That year Washington State University offered a one day class on Masonry which the younger generation attended together prior to joining There was a real bonding experience between the younger family members said Dr Bede Dr Bede is currently serving his fourth three year term on the Shriners Hospitals for Children Board of Trustees having returned as an active member of the Board in 2015 He also served one year on the Board of Directors of Shriners Hospitals for Children from 2012 2013 Dr Bede previously served as a member of the Board of Trustees from 2002 2011 and was honored with emeritus status He was a member of the Board of Governors of Shriners Hospitals for Children Spokane in 1991 and 1992 and a member of the Board of Governors of Shriners Hospitals for Children Portland from 1994 through 2002 serving as chairman the last three years of his term An accomplished orthopaedic surgeon Dr Bede served in the U S Naval Reserve Medical Corps in Orlando Florida and has been very active in his home community In addition to being a Past Potentate of Afifi Shriners Dr Bede is a member of Morton Lodge 209 F A M the Scottish Rite Royal Arch Masons Royal and Select Masters Knights Templar Red Cross of Constantine and Royal Order of Jesters Public Relations 19

Dr Bede and his wife Leslie have five children including a daughter Sierra who was a patient of the Portland Shriners Hospital Dr Bede could use the time he spends on the Shrine to make money for travel or for lounging around his house but he can do nothing that honors the legacy of his father more than giving of his time talent and treasure to the Shrine said John Piland executive vice president of Shriners International Legacy is not just about membership It includes faithful service to the fraternity as a meaningful and overt means of honoring family members Dr Bede s sacrifices and dedication to the Shrine honors the memory of a great Shriner his father Other Shriners can honor their family members through dedicated service to the Shrine as exemplified by Dr Bede Public Relations 20

Temple Public Relations Chairman Job Description The Temple Public Relations Chairman is responsible for developing and implementing a community relations program as outlined in the Imperial handbook A Manual for Better Community and Media Relations His efforts should include the following For the Shrine Temple and surrounding Regional areas He should issue timely news releases to his media connections and local news publications announcing and informing the public of the Temple s community involvement and programs letting them know who the Shriners are and what the Shriners do He should provide assistance and media guidance for all committee chairman including membership circus football and others in charge of important Temple functions Upon request he should be prepared to schedule a qualified speaker and or arrange for public relations materials for Temple and Regional committee functions He should arrange through his outlying area committee people media appearances of the potentate or other designated person to appear on radio or television and in newspaper interviews informing the public of upcoming events by the local Temple or Shrine Club in the area For the Imperial Shrine He should promote and distribute the Imperial Public Relations Dept yearly campaign materials to the appropriate community departments and civic organizations Using his community relationship he should arrange for the placement of billboards business cards newspaper rack cards truck and van decals and other materials available from the Imperial Public Relations Dept He should follow up on the public service campaign materials sent from Imperial to determine if the radio and or television spots are being aired in his Temple s area Should communicate with Imperial Public Relations Dept letting them know of his successes For The Shriners Hospitals He should develop a friendly working relationship with the local media with which to facilitate his follow up on the public service announcements PSA s issued by Imperial Public Relations Dept Should consider inviting media to Temple functions and recognize them for what they do In a metropolitan area where a Shriners Hospital and a Shrine Temple are located the Hospital Public Relations Director will have the responsibility of directing community and media relations for the hospital in that area The Temple PR Chairman should develop a positive working relationship with the Hospital PR Dir by assisting him her in hospital activities and media relations at the Director s discretion He should also focus his efforts promoting the image and activities of his shrine temple and surrounding areas Public Relations 21

POLICY AND PROCEDURE MANUAL Abbreviated PP 1 A

POLICY AND PROCEDURE MANUAL ZOR SHRINERS MADISON WISCONSIN Revised January 2018 INTRODUCTION The purpose of this Policy and Procedure Manual is to serve as a guide to the Elective and Appointive Officers of the Temple to the Shrine Clubs the Units committees and the staff It is intended to establish standards for various operations so that uniformity to a large degree can be attained By making certain rules specific and definite it is anticipated that Temple operations will be expedited and made efficient As in the case of all Shrine Temples we are governed by the Code and By Laws of the Shriners International and the By Laws of the Temple This Manual is intended to supplement these directives and shall be periodically revised to include all changes involving Policy and Procedures 1 2 3 4 5 6 7 CHAPTER I GENERAL INFORMATION The Divan consists of all of the officers elective and appointive from Potentate to Chaplain The Board of Directors consists of the Elective Divan An Audit Report prepared by a CPA firm is to be presented annually to the Divan for review and acceptance To preserve the good repute and general welfare of the Shrine requires that all Shrine activity in any given community must be under responsible control of the Potentate of the Temple Part III Article 36 and 37 By Laws of the Shriners International No corporation may be formed except for the holding of property or for a specific purpose Formation of such corporation must have the permission of the Potentate and the Temple Such Corporation s officers must be members of the Temple and are subject to discipline by the Potentate Part III Article 34 Paragraph 334 8 By Laws of Shriners International Adequate public liability and property damage insurance must be carried by vehicle owner on vehicles not owned by the Temple used for Shrine and non Shrine events as per Temple Liability Insurance Coverage which became effective January 1 of each year All expenses in connection with the ownership and operation of such vehicles are the responsibility of the owner not the Temple Vehicle owner is to provide to the Zor office a certificate of insurance naming Zor Shriners as additional insured Under no circumstances may a Unit or an individual Shriner use or operate a vehicle displaying any name or emblem identifying it with the Shrine Zor Shriners or Zor Temple in Shrine parade or any other function without prior permission from the Potentate The Imperial Code requires that all participants of a Shrine parade shall be members of the Order Part III Article 36 Paragraph 336 2 By Laws of Shriners International Fezzes are not furnished to Nobles affiliating with Zor Shriners since the Temple does not charge an affiliation fee PP 2 A

8 9 10 11 12 In order to facilitate official visitations by the Potentate Shrine Clubs Units or other organizations should make their requests well in advance of the proposed date and submit alternative dates whenever possible The official delegates for Zor Shriners at the Midwest Shrine Association business meetings are the Potentate the Chief Rabban the Assistant Rabban the High Priest and Prophet the Oriental Guide the Treasurer the Recorder and any member of the Temple who is an officer or past president of the Association In the event that any of the foregoing are unable to attend the Potentate may appoint an alternate and shall give preference to the next ranking members of the Appointive Divan The Membership Chairman Wills and Bequests Chairman Housing Chairman Zephyr Editor Circus Chairman and Chief of Staff and Assistant Chief of Staff and any other staff member may attend at the pleasure of the Potentate The official delegates for Zor Shriners at the Midwest Shrine Association summer sessions are the Elective Divan or any member of Zor who is a past President or officer of the Association The Chief of Staff and Deputy and the Housing Chairman the Appointive Divan Hosts the Membership Chairman Wills and Bequests Chairman may attend at the pleasure of the Potentate Code of Conduct Appendix 1 Shrine Protocol Appendix 2 PP 3 A

CHAPTER II ZOR FUNDRAISING REQUIREMENTS Zor s major fundraising events are the Madison Circus Out of Madison Variety Shows Zor Fest Onion Sales and the Calendar Raffle Each Noble of Zor shall be involved in these Fund Raising Activities 1 2 3 4 5 6 7 8 9 No fundraising event using the name Shrine or intimating any connection with the Temple or any of its clubs units or subordinate organizations may be sponsored without the express permission of the Potentate and subject to his authority Application for approval of a fund raising event by a Shrine Club Unit or subordinate organization must be made upon a form provided by the Temple office and must also include a detailed description of the event Subsequently a complete financial report must be submitted promptly to the Temple office on forms provided by the office No reference to Shriners Hospitals or charity may be made or advertised in connection with a fundraising event without the approval of the Imperial Potentate Applications for permission to raise funds for the Shriners Hospitals must be made in advance to the Temple office for formal application to the Imperial Potentate and must include a description of the event and the proposed disposition of all funds Shrine Clubs Units or subordinate organizations sponsoring a fundraising event at which Units of the Temple have been invited to perform shall pay the necessary expenses of such units from the income of the event Reporting of Shriners Hospital for Children charitable activities Shrine Hospital Activity Report Form A All Activities having receipts of 25 000 or more must be audited by a Public Accountant and reported within 120 days B Report forms from the office of the Shriners Hospital must be submitted within sixty days C Retention of reserve funds must be approved by the Board of Trustees of Shriners Hospitals for Children D Representatives of the Shriners Hospitals shall have access to the books and records at all times Lotteries tip boards raffles games of chance and other events defined as gambling by State of Wisconsin Statutes shall only be conducted promoted or participated in by Shrine Units Clubs or other identifiable Shrine Units after receiving permission of the Potentate and are in full compliance with State and Federal requirements Fundraising events to finance Units and Shrine Clubs shall be permitted only upon approval by the Potentate Shrine Clubs and Units who sell merchandise must report gross sales and send the appropriate sales tax to the temple office each month on the provided temple form PP 4 A

CHAPTER III SHRINE CLUBS Refer to Part III Article 37 By Laws of Shriners International 1 2 3 4 5 6 7 8 9 10 11 12 Shrine Clubs are not permitted to incorporate Part III Article 37 Paragraph 337 6 Shrine Clubs are answerable to the Potentate of the Temple authorizing the Club regardless of the Temple membership of the officers By Laws and revisions of By Laws of the Shrine Clubs must be approved by the Potentate of the authorizing Temple Shrine Clubs shall file with the authorizing Temple ten days after the Club s Annual Meeting or no later than February 15 a full report including a financial statement for the preceding calendar year Shrine Club officers shall be elected prior to November 1 and the Clubs must advise the Temple office of the election of their officers by November 1 names addresses and phone numbers of all officers shall be provided Shrine Clubs shall send a notice of all meetings and events to the Temple office and to the Divan representative Shrine Clubs sponsoring a fundraising event at which Units of the Temple have been invited to perform shall pay the necessary expense of such Units from the income of the event Shrine Club meetings shall not be held on the same date as Monthly Quarterly or Annual Temple meetings of the authorizing Temple Shrine Clubs shall not sponsor any Unit without prior approval of the Potentate of the authorizing Temple Any Shrine Club Unit shall be subject to the insurance requirements of the authorizing Temple Divan members shall not be expected to be dues paying members of Shrine Clubs solely by virtue of their position on the Divan The Secretary of every Shrine Club shall file a copy of the roster of active Club members with the Temple office by February 1 of each year and certify that each member holds a Shrine Club dues card and a Temple dues card for the current year PP 5 A

CHAPTER IV SHRINE UNITS Refer to Part III Article 36 By Laws of Shriners International 1 2 3 4 5 6 7 8 9 10 11 12 13 14 The Potentate shall appoint a director captain or manager of each Unit The appointee shall be a member of the Unit The Director Captain or Manager shall be appointed to no more than 3 consecutive terms one term being one year nor shall he be reappointed within three years of the date of expiration of his most recent term as Director Captain or Manager This Director Captain or Manager shall be an Ex Offico member of all committees of the Unit The Director of every Unit shall file a copy of the Roster of the Active Unit Members within the Temple Office by February 1 of each year and certify that each member holds a Unit dues card and a Temple dues card for the current year No man is eligible to be an active Unit member unless his current Temple dues are paid Unit Fezzes are not considered the property of the Temple and therefore are not furnished by the Temple except in cases when given as an award or for the Director of the Unit A The Temple shall not purchase solo musical instruments for the Units individually owned equipment may be used at Shrine Functions but maintenance of this equipment is the responsibility of the owner B Temple owned equipment shall be used only for Shrine or Shrine related events exceptions shall be approved in advance by the Potentate Expense of maintenance or replacement of Temple owned equipment shall be covered by the Temple Mileage for Unit travel is incorporated in the Policy Procedure Manager Supplement The Director of each Unit shall file with the Temple Office an operating Capital Budget by October 15 of the ensuing year Unit Officers shall be elected prior to November 1 and the Director of each Unit shall file with the Business Administrator a list of all the elected officers of the Unit together with addresses and telephone numbers by November 1 The Director of each unit shall file with the Temple office before the Temple Annual Meeting a full report of the Activity of the Unit including a Financial Statement for the preceding year Each Unit shall appoint a Quartermaster who shall be responsible for the uniforms and all other equipment of the Unit No Unit expenditure shall be allowed unless it is within the approved budget and approved in advance by the Executive Committee of the Divan Unit fundraising shall be limited to expenses and for fraternal fundraising approved by the Potentate or charitable fundraising approved by the Potentate Imperial Potentate The Temple does not purchase unit uniforms Unit uniforms will be the responsibility of the Unit Divan members shall not be expected to be dues paying members of Shrine Units solely by virtue of their position on the Divan To allow the maximum number of Nobles to be active Unit members no one may be an active member of more than one Unit without special permission of the Potentate PP 6 A

15 16 Fezzes furnished by the Temple to Unit heads Chief of Staff Ceremonial Coordinator Housing Chairman Aides Membership Chairman and all other Nobles in comparable positions shall become the property of the Noble in question when he leaves that position Subsequently the Fez shall not be worn without removal of all jeweled lettering indication the Nobles former position In no instance may the lettering be retained and years of service added NO ADVERTISING OTHER THAN THE TEMPLE NAME IS PERMITTED ON ANY VEHICLE IN A PARADE PP 7 A

1 2 3 4 5 6 7 CHAPTER V CEREMONIALS AND PILGRIMAGES Transportation to Ceremonials may be furnished by the Temple by chartered vehicle if it is included in the budget No personal mileage shall be authorized for Unit members of staff except by written approval of the Potentate Such approval shall be granted only when transportation by personal vehicle is more advantageous to the Temple than chartered vehicle Meals may be furnished to Unit members and staff at out of town ceremonials when approved by the Executive Committee Any other expenses must be approved in advance by the Executive Committee It is the Policy of Zor Shriners that Units shall give priority to pilgrimages to the Midwest Shrine Association Summer Sessions Shrine Ceremonials Circuses exhibitions and pageants within the state over any other functions At the Madison Circus all Clubs and Units shall participate and attend as this is Zor s main fund raiser At the other Circuses the Clubs and Units in those areas shall participate and attend those Circuses as they are also important fund raisers It shall be the Duty of the Chief of Staff and Deputy Chief of Staff to have charge of all Units and to consult with the Unit Directors and interested parties and committees far enough in advance to adequately prepare proper information as to timing of appearance transportation and other details pertaining to any movement or Ceremonials in which Units are involved They shall supervise and coordinate the activities of the Units and promote their welfare and efficiency It shall be the duty of the Chief of Staff in consultation with the Potentate to coordinate all other Ceremonial Activities assist in the planning of the overall program see that adequate instructions are received by the Divan guests hosts greeters and other Ceremonial staff except uniformed Units in ample time to properly prepare for such Ceremonials and to supervise their activities to conform to the established schedules A checklist for use by the Chief of Staff shall be prepared and kept undated for assistance in planning Ceremonials In Town and Out of Town and Midwest Pilgrimages This checklist shall be as comprehensive as practicable to minimize oversight It is the policy of the Temple to assume the cost of meals for wives of candidates and wives of distinguished guests at a banquet arranged by the ladies of Shriners on Ceremonial days Any expense for decorations and similar items must be requested and approved in advance by the Executive Committee Expenses for such events are budgeted in the annual Temple budget under Ceremonials PP 8 A

A B C D E F G H I CHAPTER VI POTENTATE The entire operation of the Temple is responsibility of the Potentate and the welfare of the Temple and its members depends upon his plans organization and supervision The Potentate shall wherever possible attend the Annual Meetings of the Grand Masonic Bodies the Scottish Rite Reunions the Wisconsin Conference of Masonic Unity and he should make appointments for Shrine Club visitations as soon as possible prior to taking office The Potentate is generally expected to attend such event as the Shrine Circus in Madison regional Circuses and similar events of Temple wide or regional significance If the Potentate cannot personally attend the official functions enumerated in 2 and 3 above he shall name a Noble or Nobles to represent him giving preference to A Elective Divan B Appointive Divan C Past Potentates and D or other Nobles The incoming Potentate shall order a Potentate s Fez and have photographs taken in Tuxedo with and without Fez by December 1 in order to prepare publicity for the Annual Meeting The Incoming Potentate must authorize the Chief Rabban to appoint a budget committee so that preparation of the document may be completed well in advance of the Annual Meeting in January He shall also authorize the Chief Rabban to enter into contracts for the Circus and events which will occur in the ensuing year The Potentate shall meet with the Board of Trustees and review the investment policies of the Temple quarterly The Potentate shall be an ex offico member of all Zor Shrine Temple Committees The Potentate shall make the following appointments according to the schedule set forth below 1 Appointments Announced at the Annual Meeting Appointive Divan including the Chaplain Hosts Auditor Legal Counsel Hospital Committee Chairman Circus Chairman 2 Appointments announced at the Annual Fez Party on the Saturday following the Annual Meeting Chief of Staff Deputy Directors or Captains of Uniformed Units Ceremonial Committee Chairman Membership Chairman Potentates Ball Chairman Historian Housing Chairman Coordinator for Future Tours Zephyr Editor and Advertising Chairman Others as appropriate PP 9 A

10 11 It shall be the duty of the Historian to keep current a clipping file to assemble pertinent information about Temple activities to keep current a history of all Units of the Temple to keep current a complete file of photographs of Past Potentates and to assemble pertinent historical data in a master file in the temple office Wherever possible the Historian shall make available duplicate material for the Public Relations Director A personnel committee consisting of the Executive Committee of the Divan shall administrate all personnel matters related to the paid staff of the temple PP 10 A

1 2 3 4 5 6 7 8 9 10 CHAPTER IX USE OF ZOR SHRINE HOSPITAL VANS Hospital vans are to be used for the sole purpose of transporting patients to and from their appointments and to and from maintenance appointments If a Shrine Club or Unit wishes to display the van in a parade they must submit a written request in advance for Potentate approval Attached is a sample form in Appendix 5 Two 2 adult Shriner representatives must be in the van while transporting patients One 1 of these must be a Zor Shriner trained to drive the van driver We encourage that both of the reps be Zor Shriners but recognize that this may not always be possible In these instances a family member or friend may accompany you on the trip but they are not permitted to drive the van for any reason rider Either the driver or rider should have a cell phone which is to be turned on during the trip Drivers are not permitted to use the cell phone while they are operating the vehicle Riders may use the cell phone while the driver is driving Cell phone use is for emergencies to contact the hospital and or the Zor office while transporting a patient Drivers and riders may use the phone to contact their spouse or family member if they are running late on the return trip Likewise patient parent or guardian may use the phone for the same reason Safety belts are to be used by all passengers while in transit No exceptions Shoulder harnesses must be used properly All children must be in a car booster seat according to the State of Wisconsin law Since we also transport in Illinois and Minnesota their child seating laws must also be followed No exceptions See Attached All car seats provided by Zor must meet federal safety guidelines When a new car seat is needed contact the Zor office If a parent is providing the car seat he she must be responsible for installing it into the van It is recommended that at least one 1 of the Zor representatives have training in the proper installation of car seats Leave it clean Find it clean Vans should be cleaned out on the inside after each use by the two Shriner representatives i e remove gum or food wrappers Any malfunctions with the vehicle shall be reported immediately by the driver and or rider to the local van coordinator for proper action All vans must be properly maintained A written maintenance log will be kept in the glove compartment and updated as maintenance is performed The local van coordinator will assume this duty At the end of each quarter the van coordinator shall submit a copy of the log to the Zor office March June September December Prior to leaving on a trip driver and or rider must check oil washer fluid and turn signals It is the responsibility of the driver to refuel the vehicle after his trip Smoking is not permitted in the vans A reporting form shall be used to record each use of the van If you need additional forms contact the Zor office Driver Requirements 1 2 All drivers must be in good health All drivers must have a good driving record and a non expired driving license PP 13 A

3 4 Drivers and riders must be able to get along with patients parents and legal guardians All drivers and riders must participate in the Self Check Buddy System to insure safety during hospital trips Self Check Buddy System Both you and your buddy MUST report significant incidents Do not endanger passengers or put your buddy in the position of having to report your actions Violations that must be reported include 1 2 3 4 5 6 7 8 9 10 11 12 13 Constant tailgating Unsafe and or unlawful speed Wide fluctuations in speed Failing to look in mirrors before overtaking another vehicle Being discourteous to other drivers patients or their families Remaining in the passing lane long after it is safe to return to the right lane or returning unsafely to the right lane Failing to wear seatbelts or not asking passengers to use theirs Making insensitive remarks to families Smoking in the presence of children Using improper language in the presence of children and their families Driving while sleepy or sick Driving over curbs Engaging in any conduct which reflects unfavorably upon Shriners PP 14 A

APPENDIX 1 1 2 3 4 5 6 PRESENTING CODE OF CONDUCT TO SHRINE UNITS AND SHRINE CLUBS It should be presented only to a joint meeting of nobles and ladies It should not be presented if the meeting is conducted in an open area where outsiders can hear that is being said Upon completion of reading a copy should be turned over to the Secretary with the request that it be filed with the minutes It should be recommended to the Secretary and to the President that it be read at least once a year Request should be made that no copies of this be made since uninformed people or nonMasonic personnel could glean wrong information from it Do not cite any examples where could implicate a specific individual but do use generalized examples in a way that they cannot be directed at a specific individual TO ALL NOBLES In view of a number of instances involving the misconduct of a few members of the Shrine it has been deemed necessary that the Code of Conduct be re emphasized by way of this letter The use of alcoholic beverages in public and the appearance of intoxicated Nobles in public have produced undesirable reactions from non Shriners as well as Shriners The use of alcoholic beverages beer or habit forming drugs within four hours of the beginning of a Unit exhibition is prohibited by Shrine Code the appearance of an intoxicated Noble in such an exhibition will result in immediate suspension of the individual from the Unit by the Unit Director If this procedure fails the Chief of Staff may suspend the Unit from the exhibition and the Divan through the Potentate may subject the individual to disciplinary procedures as prescribed in Article XXX Section 330 of the Code of Shriners International Also alcoholic beverages and or beer containers are not to be carried in an exhibition Consumption of alcoholic beverages including wine and beer in parade assembly areas has been most noticeable and is strictly forbidden The committing of illicit acts or deeds during Shrine sanctioned sponsored and or financial trips of pilgrimages are strictly forbidden Any Noble guilty of such misconduct as outlined may be subjected to disciplinary action and suspended from the Temple as prescribed in Article XXX Section 330 of the Code of the Shriners International In the event a situation should arise where misconduct is evidenced fellow Unit men or other Shriners should take steps with the greatest discretion as possible to remove the individual from the public eye Your Unit Director Chief of Staff and Potentate need your support Please do not force them to exercise their authority It is not the intent of this letter to indict or implicate any individual or PP 15 A

group in any way but instead to give ample notice as to what future actions can and will be taken if need be The Shrine in no way will live your life for you but only asks that you govern yourself in the manner you agreed to when you became a Master Mason and a Shriner Remember the Shrine belongs to almost 280 000 great men and the outstanding deeds and hard work of many should not be in vain because of the misdeeds of a few PP 16 A

APPENDIX 2 The Fez PROTOCOL OF THE SHRINE ZOR SHRINERS Shriners International has adopted the fez as the exclusive type of head covering to be worn by all Nobles when appearing as such This means all nobles must wear their fezzes at stated meetings ceremonials Shrine parades caravans special events and any other Shrine related activities The fez is never worn at a Masonic Lodge communication or meeting As a Noble you are particularly admonished never to wear your fez in any company or place in which you would decline to introduce your mother wife sister or daughter Never forget this No other person is ever allowed to wear a Noble s fez The fez is not a display case or bulletin board The Potentate Divan Members Past Potentates and the Grand Master may have their titles embroidered in small letters in gold or silver bullion silk or rhinestone jewels on one line beneath the emblem on the fez Active members of official uniformed units or official clubs of a temple may likewise have the names of their units or clubs on one line beneath the emblem on the fez Any official appointment of the Potentate may have his title beneath the emblem as above for the term of his appointment The fez shall be worn in its proper shape without crushing creasing or alteration and no device ornament title wording or adornment other than allowed by Article 13 of Shriners International shall be permitted Not more than two pins or clasps without supplemental embellishments may be used to secure the tassel in place The fez may be worn only at meetings and gatherings of Nobles held under the authority of some legal body of the Order It may not be worn when or where prohibited by the Imperial Potentate Hospital Day is normally on a Sunday and you may wear your fez while attending that function Military Salute The military salute is used when reciting the Shrine pledge of allegiance and during the playing of the national anthem of the United States of America Canada Mexico and Panama Colors A Noble who is wearing his fez will execute a right hand salute when the Colors are within six paces of him He will not remove his fez After the colors have passed he should drop his right hand A Noble who is not wearing his fez places his right hand over his heart instead of the right hand salute Auditorium In an auditorium he should hold the salute until the Colors are posted after the pledge of allegiance and or playing of the national anthems Parades Only the Color party of each temple is saluted when passing in review PP 17 A

Meetings and Ceremonials Current dues card and password is required for admittance to all Temple Ceremonials and Business Meetings Prayer During the offering of prayer the fez should be removed and held in the right hand with the Temple Name on the fez over the heart The Salaam A Noble addressing the Potentate while he is presiding in the East should always give the salaam The salaam is always given by the Potentate and members of his Divan when receiving the Imperial Potentate Imperial Officers and past Imperial Potentates do not salaam in return but give the sign of the order Salutations An Imperial Officer as well as a Past Imperial Potentate is always addressed as Imperial Sir A Potentate or Past Potentate is addressed as Illustrious Sir Dress The proper attire for a Shriner at any given function is what fits the occasion Under normal circumstances the Potentate will publicize the dress code Introduction of dignitaries The presiding officer of a Shrine Unit or Shrine Club should introduce the dignitaries that are there to visit them There may be information that our Potentate needs to get out and it s through these dignitaries the information is disseminated At the beginning of your meeting you should determine who is present and you can check your calendar directory as to who these people are At the end of the meeting you should call upon each one in reverse order according to rank Begin with Past Potentates any Temple Trustees that are present and then the Outer Guard or the lowest ranking officer present and ending with the Potentate or the highest ranking officer as the last speaker No one should speak after the Potentate or the highest ranking officer with the exception of the Chaplain giving the closing prayer and presiding officer who will immediately close his meeting PP 18 A

APPENDIX 3 1 2 3 4 5 6 7 8 9 10 11 12 13 SUGGESTED PROCEDURE FOR CONDUCTING SHRINE CLUB MEETINGS ZOR SHRINERS Meeting called to order Pledge of Allegiance if flag is available right hand salute with Fez on Invocation Fez removed and placed over heart Minutes of last meeting Secretary s report A Bills and receipts B Communications C Report on sick Nobles D Report on deceased Nobles If any a moment of silent prayer Treasurer s Report Committee Reports Unfinished Business New Business Remarks for Good of the Club should always be entertained Instruction of Guests Meeting Adjourned Program PP 19 A

APPENDIX 4 RESPONSIBILITIES AND DUTIES OF SHRINE CLUB PRESIDENTS ZOR SHRINERS Also see Chapter III Shrine Clubs Policy and Procedure Manual It shall be the responsibility and duty of the Shrine Club President to 1 Conduct regular meetings see suggested procedure for conducting Shrine Club meeting 3 See that the Secretary forwards a complete annual report including a Financial Statement for the preceding calendar year to the Recorder 10 days after the Clubs Annual Meeting or no later than February 25th 2 See that proper records are kept by the Secretary and Treasurer 4 See that the Secretary forwards to the Zor Office a list of all newly elected Club Officers with addresses and telephone numbers by November 1 6 Instill and provide interest and leadership within the Club 5 See that the Treasurer properly and currently pays all financial obligations of the Club 7 Appoint proper and sufficient active committees to help ensure a successful year for the Club 9 See that no benefits or promotions are entered into or advertised where Shriners Hospitals for Children are to receive any benefits This is Shriners International Law and certain procedures are necessary Contact the Zor Office for necessary information 8 10 Correspond with Recorder on any problems occurring in Club s jurisdiction and affecting the Temple In case of a serious problem call the Zor Office by phone Office telephone number is 608 833 6343 See that Raffles conducted by the Club or by Shriners as such in the Club s territory comply with State and Shrine Law Permission must be first obtained from the Potentate 11 Offer full cooperation on all Temple matters to Regional Aides Chief Ambassadors and Ambassadors 13 Assist and provide leadership wherever possible for the DeMolay Chapters in the Club s territory 12 Provide good relations with the Blue Lodges and Prerequisite Bodies in the Club s territory and assist them to the fullest 14 Disseminate information regarding Temple activities Shrine Law etc to Nobles in the Club s territory 16 Try to have at least one project each year to serve as an incentive for Club members 15 17 See that the Divan Representative and Zor Office are on the Club s mailing list Provide at least one or more social functions each year which would include the ladies PP 20 A

18 Have the Club news correspondent furnish the Zephyr with articles on current Club activities election results and other items of interest 20 See that Nobles conduct themselves properly at all Club functions 19 21 Attend Temple ceremonials and stated meetings when possible and provide guidance for candidates from Club s territory See that all Club members are current with their dues both in the Club and Temple This can be done by occasionally tiling the door PP 21 A

APPENDIX 5 ZOR SHRINE CLUB AND UNIT HOSPITAL VAN USE PERMISSION REQUEST FORM TO BE SUBMITTED FOR APPROVAL PRIOR TO PROCEEDING WITH THE ACTIVITY NAME OF CLUB or UNIT ___________________________________________________________________________ NOBLE REQUESTING PERMISSION TO USE THE VAN _________________________________________________________________________________________________________ name mailing address phone TYPE OF EVENT ____________________________________________________________________________________ CITY DATE TIME OF EVENT ___________________________________________________________________ WILL THE VAN BE A PAID ENTRY IN THE PARADE __________ YES __________NO The Zor Shrine Hospital vans are to be used in parades solely for the purpose of promoting the Shriners Hospitals for Children The following conditions apply to the use of the van in a parade They must not be used to promote Zor Shrine or the Shriners of North America both of which are fraternal organizations or in support of the Masonic organization Pulling a trailer or float to promote fraternal organizations is prohibited The vans must not be used to pull a unit trailer in a parade Candy and other items may not be thrown from the van during a parade or from Nobles walking alongside the van A club or unit may not profit from the use of a van in a parade If the van is a paid entry in the parade the check from the organization must be made payable to the Zor Shrine Hospital Transportation Fund The van must not be used in a parade if it conflicts with the transportation of patients In the parade only a driver and rider should be in the vehicle The driver must be a Zor Shriner The driver and rider s shall not be in any type of costume while driving the parade route i e a clown costume and in the van They shall be in street clothes and should be wearing their fez if they are a Noble If the van is used to transport club or unit members to the parade the club or unit shall pay the fuel expense If only a driver and rider drive the van to the parade fuel expenses will be reimbursed by Zor Submit a receipt with a trip summary form All other parade regulations cited in Zor Shrine s Policy and Procedures Manual apply I agree to abide by the above regulations _____________________________________________________ signature of Noble responsible POTENTATE S APPROVAL ______________________________________ DATE ________________________ PP 22 A

APPENDIX 7 POLICY ON SEXUAL HARASSMENT Zor Shriner s philosophical principles which emphasize the dignity of each individual have traditionally forbidden any form of sexual harassment directed toward any one or more of job applicants employees members or visitors This policy restates Zor Shriners intolerance of such conduct Sexual harassment means unwelcome sexual advances requests for sexual favors and other verbal visual or physical conduct of the sexual nature Sexual harassment also includes unwelcome sexual flirtations advances or propositions verbal abuse of a sexual nature subtle pressure or requests for sexual activities sexually degrading words used to describe an individual displays in the work place of sexually suggestive objects or pictures sexually orientated jokes unconsented contacts with another individual or any other activity which creates a hostile work environment based upon sex In accordance with Zor Shriners policy forbidding sexual harassment all individuals shall refrain from engaging in or encouraging any of the activities described in the paragraph above No individual shall threaten or insinuate either directly or indirectly that another employee s or job applicant s refusal to submit to sexual advances will adversely affect that employee s or applicant s employment work status evaluation wages advancement assigned duties or any other condition of employment Similarly no individual shall promise or imply or grant any preferential treatment in connection with another employee job applicant member or visitor engaging in sexual conduct Such conduct may have the purpose or effect of unreasonably interfering with an individual s work performance or creating an intimidating hostile or offensive environment All complaints of harassment will be investigated promptly and where necessary immediate and appropriate action will be taken to stop and remedy any such conduct Zor Shrine will fully cooperate with any investigation of a sexual harassment complaint Complaints should be reported to the Recorder or any elected member of the Divan Circumstances may arise through an investigation in which a limited number of other persons may have to be informed Anyone coming forward with a complaint will not be retaliated against or punished in any way even if the complaint is not sustained Zor Shriners adopts this revised policy for the Retention of Temple Records Adopted at the September 16 2010 Divan meeting Readopted at the November 8 2011 Divan meeting PP 23 A

APPENDIX 10 Introduction FUNDRAISING POLICY Because Shriners have been the driving force behind Shriners Hospitals for Children it has become natural to associate the Fez with this charity However Shriners International and Shriners Hospitals for Children are separate and distinct legal corporations Shriners Hospitals for Children is 501 c 3 incorporated in the state of Colorado and it operates 22 hospitals Its purpose is to provide medical care to children without regard to race creed sect or nationality The treatment is provided regardless of the patients ability to pay This is the Charitable corporation Shriners International is incorporated in the state of Iowa and it presently has 193 unincorporated fraternal associations in Canada Mexico the United States Europe Republic of Panama Bolivia Puerto Rico and Philippines We know them as Shrine Temples This is the Fraternal corporation A study done by Shriners International Headquarters found that Shrine Temples conduct more than 2 000 fundraising activities annually Many of these fundraisers are strictly for the Temples and this is perfectly acceptable Other fundraising activities are for the benefit of Shriners Hospitals for Children and this is also perfectly acceptable However the individual purchasing a ticket product etc or the donor should be advised in advance how the proceeds will be used This Policy Procedure is intended to provide guidance to the Temples units clubs and Nobles in their fundraising activities so there can be no criticism directed at them that the solicitation did not conform to the requirements of the law or was deceptive or misleading Types of Fundraisers There are two types of Shrine fundraisers Charitable and Fraternal Charitable Fundraisers Where 100 percent of the net proceeds benefit Shriners Hospitals for Children See pages asdf Fraternal Fundraisers Where the net proceeds benefit the Temple which in turn may distribute them as it sees fit For example profits may be disbursed to the Temple general fund a building fund to clubs and or units to Shriners Hospitals for Children to local community or Masonic related projects DeMolay Masonic Home etc or any combination thereof See pages asdf Procedures That Apply to All Shrine Fundraising Activities All fundraising must comply with the law of the land that is the law of the jurisdiction where the activity takes place This includes national state or province and local laws The use of the name Shriners Hospitals for Children is governed by 503 11 of the bylaws of Shriners Hospitals for Children All fundraising is governed by General Orders as may be issued on that subject by the Imperial Potentate PP 24 A

Insurance Your attention is particularly called to that portion of the existing General Order No 1 pertaining to insurance Strict compliance is required All contracts must be reviewed and approved by the Temple Potentate after receiving the advice of the Temple attorney All fundraising promotional materials including Temple publications must include a statement indicating the major entity benefited by the funds Statement of Purpose Statements of Purpose and Disclosure All fundraising promotional materials must contain a STATEMENT OF PURPOSE Below are examples for each type of fundraising activity For Charitable Fundraisers Proceeds are for the benefit of Shriners Hospitals for Children For Fraternal Fundraisers Proceeds are for the benefit of __________ Shriners __________shrine club activities Every fundraising activity which is not entirely for the benefit of Shriners Hospitals for Children shall prominently state on all solicitation material including tickets programs documents and electronically transmitted material the following DISCLOSURE Payments are not deductible as charitable contributions NOTE All fraternal fundraising materials must include both the Statement of Purpose and Disclosure Charitable Fundraisers It should be emphasized at this point that no Noble in his capacity as a Shriner club unit organization of Nobles or affiliated or appendant corporations shall engage in any charitable fundraising activity other than for the benefit of Shriners Hospitals for Children When a decision is made to conduct a charitable fundraiser the responsible Noble club unit president committee chairman etc must submit a written request to the Temple Potentate having jurisdiction thereof If he approves the Potentate must then obtain the written permission from the chairmen of the boards of directors and trustees This request for written permission shall be sent to the Executive Vice President Shriners International Shriners International Headquarters P O Box 31356 Tampa Florida 33631 3356 Final approval for a charitable fundraising activity is effective upon the Temple s receipt of a Charity Activity Form If a request is denied the Temple Potentate will receive an explanation One hundred percent of the net proceeds from the charitable fundraisers must be given to Shriners Hospitals for Children Expenses for operating the event must be actual and no labor charges can be made for volunteer work by Shriners and or their families Under certain conditions existing General Orders allow the use of a portion of funds raised for the hospitals to be used for Shriners Hospitals for Children Patient Transportation See Special Purposes Funds section of General Order No 1 for complete details PP 25 A

All solicitation materials tickets programs and documents including all electronically transmitted materials must include factual information Statement of Purpose regarding use of the proceeds Statement of Purpose for a Charitable Fundraiser PROCEEDS ARE FOR THE BENEFIT OF SHRINERS HOSPITALS FOR CHILDREN Information about our hospitals obtainable from the Imperial Public Relations Department such as patient success stories facts and figures photos or other appropriate material may be used in programs for charitable fundraisers The Temple shall report the results of each charitable fundraising activity within 60 days of the activity to Shriners Hospitals for Children on the Charity Activity Form provided to the Temple A Temple which fails to remit the net proceeds within 60 days of the activity without having been granted a written extension by the chairmen of the boards of directors and trustees for good cause shown shall be assessed interest at the legal rate allowable in the jurisdiction of the activity or the amount earned on the net proceeds whichever is higher retroactive to the date of the activity The Temple shall maintain detailed financial records of all fundraising activities involving Nobles clubs units organizations of Nobles and affiliated and appendant corporations for a period of seven years Details of all revenues and expenditures shall be maintained in such financial records State Solicitation Laws Some states have solicitation laws that may require Shrine compliance Temples must have their attorney review such laws By way of example the State of Florida requires that the following statement be included in all printed solicitation materials receipts written confirmation or reminders of contributions soliciting charitable contributions of Shriners Hospitals for Children The statement must be conspicuously displayed in all capital letters SHRINERS HOSPITALS FOR CHILDREN AS DULY REGISTERED WITH THE STATE OF FLORIDA AS REQUIRED BY ITS SOLICITATION OF CONTRIBUTIONS ACT THEIR REGISTRATION NUMBER IS CH433 A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL FREE 1 800 4357352 WITHIN THE STATE REGISTRATION DOES NOT IMPLY ENDORSEMENT APPROVAL OR RECOMMENDATION BY THE STATE Fraternal Fundraisers No Noble in his capacity as a Shriner club unit organization of Nobles or affiliated or appendant corporations shall engage in any fundraising activity without the express written consent of the potentate of the temple having jurisdiction thereof There can be no representation expressed or implied that the proceeds will be for the benefit of Shriners Hospitals for Children When the Potentate gives his written consent for a fraternal fundraising activity a copy of the same shall be mailed to the Executive Vice President Shriners International Further any printed materials pertaining to the fundraising activity shall be sent to Executive Vice President Shriners International if so requested PP 26 A

All promotional material tickets programs and documents must contain a Statement of Purpose and Disclosure Information about our hospitals may be used in programs for fraternal fundraisers provided that each contains the appropriate Statement of Purpose and Disclosure Statement of Purpose for a Fraternal Fundraiser PROCEEDS ARE FOR THE BENEFIT OF __________ SHRINERS PAYMENTS ARE NOT DEDUCTIBLE AS CHARITABLE CONTRIBUTIONS This information must appear in a conspicuous location using lettering bold enough to be easily read Programs and other booklet type materials must include the Statement of Purpose and Disclosure on the front cover or the first page The Statement of Purpose and Disclosure should also be included as a part of each fundraising activity advertised in Temple publications The Temple shall maintain detailed financial records of all fundraising activities involving Nobles clubs units organizations of Nobles or affiliated or appendant corporations for a period of seven years Details of all revenues and expenditures shall be maintained in such financial records Further Information If you have any questions regarding the procedures for fundraising you are to communicate with Executive Vice President Shriners International Shriners International Headquarters P O Box 31356 Tampa FL 33631 3356 813 281 0300 PP 27 A

Charitable Fundraiser Checklist Has written permission been obtained from the Temple Potentate and chairmen of the boards of directors and trustees Has the Temple Potentate reviewed and approved any necessary contracts Has the appropriate insurance been obtained Has the Temple Potentate examined all solicitation and promotional material to assure compliance with Shrine law Have federal state province and local laws been complied with Has there been compliance with The Revenue Act of 1987 if the Temple is located in the United States See General Order No 1 Has a Statement of Purpose been included on all tickets solicitation and promotional material Has the Charity Activity Form been completed and returned to Shriners International Headquarters within 60 days of the activity to avoid an interest penalty Fraternal Fundraiser Checklist Has written permission been obtained from the Temple Potentate Has a copy of the approval been sent to the Executive Vice President Shriners International Has the Temple Potentate reviewed and approved any necessary contracts Has the appropriate insurance been obtained Has the Temple Potentate examined all solicitation and promotional material to assure compliance with Shrine Law Have all federal state province and local laws been complied with Has there been compliance with The Revenue Act of 1987 if the Temple is located in the United States See General Order No 1 Have a Statement of Purpose and Disclosure been included on all tickets solicitation and promotional material including Temple publications PP 28 A

Shriners Hospitals for Children Hospital 1

Shriners Hospitals for Children Shriners Hospitals for Children is a network of 22 non profit medical facilities across North America Children with orthopaedic conditions burns spinal cord injuries and cleft lip and palate are eligible for care and receive all services in a family centered environment regardless of the patients ability to pay Headquartered in Tampa Florida the hospitals known as The World s Greatest Philanthropy are owned and operated by Shriners International formerly known as the Ancient Arabic Order of the Nobles of the Mystic Shrine a Freemasonry related organization whose members are known as Shriners Patients must be minors under the age of 18 and are not required to have any familial affiliation with the Shriners order nor Freemasonry The current advertising campaign for the healthcare system features the tagline Love to the Rescue History In 1920 the Imperial Session of the Shriners was held in Portland Oregon During that session the membership unanimously passed a resolution to establish what at the time was called the Shriners Hospital for Crippled Children system The first hospital in the system opened in 1922 in Shreveport Louisiana It provided pediatric orthopaedic care In 1962 the Shriners of North America allocated 10 million to establish three hospitals that specialized in the treatment and rehabilitation of burned children After visiting 21 universitybased medical institutions the decision was made to build their first pediatric burn hospital on the campus of the University of Texas Medical Branch in Galveston Texas In 1994 the Chronicle of Philanthropy an industry publication released the results of the largest study of charitable and non profit organization popularity and credibility The study showed that the Shriners Hospitals were ranked as the 9th most popular charity non profit in America of over 100 charities researched with 40 of Americans over the age of 12 choosing Love and Like A Lot for the Shriners Hospitals In September 2008 the Shriner s Hospital in Galveston sustained significant damage from Hurricane Ike The hospital was closed for renovation at that time and care for children with acute burns was provided at other Shriners Hospitals for Children The Shriners had considered closing facilities in Shreveport Louisiana Greenville South Carolina Erie Pennsylvania Spokane Washington Springfield Massachusetts and Galveston Texas eliminating a total of 225 beds However in July 2009 the Shriners National Convention voted overwhelming against closing any hospitals and to repair and reopen the Galveston facility In 2009 despite an endowment that declined from 8 billion to 5 billion in less than a year because of the poor economy Douglas Maxwell the hospitals CEO said he and other Shriners are confident the hospital system will be able to remain solvent in the long term Maxwell stated in July 2009 that some of the facilities may become outpatient surgical centers and will begin accepting insurance payments for most care for the first time in the hospitals 87 year history Maxwell said children suffering from burns orthopaedic conditions spinal cord injuries and cleft palates will continue to be treated without charge to their families In May 2015 Shriners Hospitals for Children became a member of the Mayo Clinic Care Network a national network of organizations committed to better serving patients and their families through physician collaboration Hospital 2

Treatments Treatment areas cover a wide range of pediatric orthopaedics including scoliosis limb discrepancies clubfoot hip dysplasia and juvenile idiopathic arthritis as well as cerebral palsy spina bifida myelomeningocele and other neurological conditions that affect ambulation and movement Three of the hospitals provide spinal cord injury rehabilitation that is developmentally appropriate for children and adolescents with adventure and adapted sports programs activitybased rehabilitation aquatherapy animal assisted therapy and other programs Four of the hospitals Boston Galveston Cincinnati and Sacramento provide care for children with burns as well as treating a variety of skin conditions such as epidermolysis bullosa and toxic epidermal necrolysis The Boston Chicago Shreveport and Portland hospitals also provide treatment for children with craniofacial conditions especially facial clefts The hospital in Sacramento is the only hospital in the Shriners system that focuses on all three areas of treatment burns orthopaedics and spinal cord injuries as well as research The Sacramento hospital also houses its own orthotics and prosthetics lab and development facilities Transportation to the hospitals is often provided free of charge for patients and their family by Shriner drivers also known as Hospital Tripsters across the country by van or by airplane Children accepted for treatment become part of the Shriners Hospital system until their 18th or sometimes their 21st birthday eligible for both inpatient and outpatient treatment for all facets of their disability While the main emphasis of the hospitals is to provide medical care to children regardless of the family s ability to pay the mission of the hospitals also includes research on the conditions treated and the education of medical professionals including medical residents and fellows nurses physical recreation and occupational therapists speech and language pathology psychologists social workers and child life specialists Hospital 3

Shriners Hospitals for Children Locations We invite you to visit our locations for more information about the innovative care we provide To learn more make an appointment or refer a patient please call one of the locations below o o o o Boston MA Orthopaedics Burn Care Cleft Lip and Palate 617 722 3000 o o o o Chicago IL o o o Cincinnati OH o o Erie PA o o Galveston TX o o Greenville SC o o Honolulu HI Orthopaedics Spinal Cord Injury Cleft Lip and Palate 773 622 5400 Burn Care Cleft Lip and Palate 800 875 8580 Orthopaedics 814 875 8700 Burn Care 409 770 6600 Orthopaedics 864 271 3444 Orthopaedics 808 941 4466 o o o Houston TX o o Lexington KY o o o o Los Angeles CA o o M xico City MEX o o Minneapolis MN o o Montreal Quebec o o o Philadelphia PA o o o Portland OR Orthopaedics Cleft Lip and Palate 713 797 1616 Orthopaedics 859 266 2101 Orthopaedics Burn Care Cleft Lip and Palate 213 388 3151 Orthopaedics 55 5424 7850 Orthopaedics 612 596 610 Orthopaedics 514 842 4464 Orthopaedics Spinal Cord Injury 215 430 4000 Orthopaedics Cleft Lip and Palate 503 241 5090 Hospital 4 o o o o o Sacramento CA o o Salt Lake City UT o o o Shreveport LA o o Spokane WA o o o Springfield MA o o o St Louis MO o o Tampa FL Orthopaedics Burn Care Spinal Cord Injury Cleft Lip and Palate 916 453 2000 Orthopaedics 801 536 3500 Orthopaedics Cleft Lip and Palate 318 222 5704 Orthopaedics 509 455 7844 Orthopaedics Cleft Lip and Palate 413 787 2000 Orthopaedics Cleft Lip and Palate 314 432 3600 Orthopaedics 813 972 2250

SHRINERS HOSPITALS FOR CHILDREN TWIN CITIES Parking and Directions Shriners Hospitals for Children Twin Cities is located at 2025 East River Pkwy Minneapolis MN 55414 Parking Parking is free during your hospital stay and is available in the parking garage located next to our building The garage entrance is clearly marked and to the right of the hospital driveway Directions From the north Driving south on 35W Driving southbound on 35W take the University Avenue 4th Street exit The first stoplight is 4th Street the second is University Turn onto the eastbound University and proceed to 27th Avenue Turn right south onto 27th Avenue As you near the intersection at East River Parkway the road bends sharply to the right you need to be in the left hand lane so you can turn left at the stoplight onto East River Parkway The hospital is mile on your left From the east Driving west on I 94 Driving west on I 94 exit at University 280 The exit itself immediately splits into two lanes you need to be in the right hand lane University At the top of the ramp three lanes come together at a stoplight you need to be in the left hand lane so you can turn left west onto Franklin Avenue You will drive westbound on Franklin for approximately 1 mile to the stoplight at East River Parkway the bridge crossing the Mississippi River is on the other side of the intersection Turn left south onto Ease River Parkway and drive mile the hospital is on your left From the west Driving east on I 94 Driving east on I 94 exit at 25th Riverside At the stop light at the top of the ramp turn right south Drive one block to the stop light at Franklin Avenue turn left east Drive about 1 8 mile and cross the Mississippi River getting into the right hand lane Immediately after the bridge ends the right lane turns to the right and places you onto East River Parkway The hospital is located mile on the left From the south Driving north on 35W At the interchange of 35W and I 94 get in one of the right hand lanes to go east on I 94 Stay in the right hand lane and merge onto I 94 Move to the right hand lane and exit at 25th Riverside At the stop light at the top of the ramp turn right south Drive one block to the stop light at Franklin Avenue turn left east Drive about 1 8 mile and cross the Mississippi River getting into the righthand lane Immediately after the bridge ends the right lane turns to the right and places you onto East River Parkway The hospital is located mile on the left Hospital 5

Patient referrals and transfers Twin Cities Referring or transferring patients to Shriners Hospitals for Children Twin Cities is a simple process which only involves a phone call Any child age 18 or under is eligible for care as long as the child s condition is within the scope of services provided All children are treated regardless of the families ability to pay Refer a patient Referral line 612 596 6105 Referral fax line 612 596 6102 Referral email Visit our Medical records page for information on requesting medical records Meet our team of care professionals to refer to Referral process For providers There are multiple ways to refer a patient Complete our Patient Referral Form and fax it to 612 596 6102 Call our referral department at 612 596 6105 Use your own form through your electronic medical records After we receive the referral our referral coordinator will contact the family within 48 hours Once the appointment date is established you will receive an appointment confirmation letter in the mail For parents legal guardians etc We gladly accept self referrals A referral from a physician is not required The instructions are the same as mentioned above You can complete and submit our Patient Referral Form and or call our referral department at 612 596 6105 Provider relations At Shriners Hospitals for Children Twin Cities we value relationships with our referring providers It s our belief that effective communication and strong partnerships help to provide quality seamless care to the children we serve Team members Erin Jurkovich Director of Referral Development Cell 612 986 7207 Sophia Jones Referral Development Coordinator Cell 612 596 6204 Hospital 6

Services provided We provide education on programs physicians processes and services We provide assistance with referrals access and communication We provide detailed referral reports to assist you in referral tracking These reports include summaries future appointments missed appointments and patient updates We provide support for service concerns and issue resolution We provide personalized hospital tours Hospital 6

Hospital 7

SHRINERS HOSPITALS FOR CHILDREN CHICAGO Parking and Directions Shriners Hospitals for Children Chicago is located at 2211 North Oak Park Ave Chicago IL 60707 Parking The visitor s parking lot is located in front of the hospital You can access the lot from Belden Avenue Please remember to take a token from the front desk to exit the lot Directions From the west Take I 290 Eisenhower Expressway east towards Chicago Take exit 21B Harlem Avenue IL 43 Turn left heading north on Harlem Avenue In 2 4 miles turn right onto North Avenue IL 64 In 0 6 miles at stoplight turn left on Oak Park Avenue Hospital will be on the right in 0 8 miles From the east Take I 290 Eisenhower Expressway west from Chicago Take exit 21B Harlem Avenue IL 43 Turn right heading north on Harlem Avenue In 2 4 miles turn right onto North Avenue IL 64 In 0 6 miles at stoplight turn left on Oak Park Avenue Hospital will be on the right in 0 8 miles From the Chicago O Hare International Airport Take I 190 East Merge onto I 90 East Take exit 81A IL 43 Harlem Avenue Turn right south onto Harlem Avenue In approximately 4 miles turn left east on Grand Avenue Hospital is on your left in approximately 3 miles Public Transportation Metra We are located adjacent to the Mars stop and a short walk from the Mont Clare stop on Metra s Milwaukee District West Line For details visit www metrarail com CTA and Pace Coming from Chicago Our hospital is a three block walk from the 65 Grand Avenue bus stop at Grand and Oak Park Avenue For additional information visit RTA Chicago Trip Planner Don t have internet access You can call the RGA Travel Information Center at 312 836 7000 Hospital 8

Patient referrals and transfers Chicago At Shriners Hospitals for Children Chicago we value relationships with our referring providers It s our belief that effective communication and strong partnerships help to provide quality seamless care to the children we serve Please contact our physician liaison if you have questions need assistance or would like to schedule an office visit with one of our staff Physician liaison Cynthia Anderson BSN RN 773 332 4921 Services provided Education on programs physicians processes and services Assistance with referrals access and communication Provision of detailed referral reports to assist you in referral tracking These reports include summaries future appointments missed appointments and patient updates Support for service concerns and issue resolution Personalized hospital tours Assistance in scheduling physician experts from the Chicago Shriners Hospital for grand rounds or lectures Refer a patient Referring or transferring patients to Shriners Hospitals for Children Chicago is a simple process which only involves a phone call Any child age 18 or under is eligible for care as long as the child s condition is within the scope of services provided All children are treated regardless of the families ability to pay There are multiple ways to refer a patient Complete our Patient Referral Form and fax it to 773385 5506 or call our referral department at 773 385 KIDS 5437 You may also use your own form or refer through your electronic medical record After we receive the referral our referral coordinator will contact the family within one to two business days Once the appointment date is established you will receive an appointment confirmation letter in the mail Referral numbers Phone 773 385 KIDS 5437 Fax line 773 385 5506 Urgent referrals Children with a spinal cord injury or other emergent orthopaedic needs are admitted through a physician to physician referral To contact us immediately the referring physician should contact the physician on call physician access line at 773 385 5500 Hospital 9

Hospital 10

HIPAA COMPLIANCE The Congress of the United States has enacted the Health Insurance Portability and Accountability Act of 1996 HIPAA and the Department of Health and Human Services has proposed regulations to implement HIPAA HIPAA and the regulations are designed to ensure the privacy and security of the personal health information of patients During their volunteer services many Nobles receive information regarding the patients at Shriners Hospitals for Children These actions include raising funds to be donated to Shriners Hospitals for Children sponsoring patient applications providing transportation to and from the hospitals for patients and their families providing services within the hospitals and visiting patients and their families in the hospital to provide cheer and comfort As it is in the best interests of the Order and the Nobility that all Nobles protect the privacy and security of the personal health information of the patients at the Shriners Hospitals for Children IT IS HEREBY ORDERED as follows effective as of April 14 2003 1 HIPAA Privacy and Security Principles The Nobility is to follow these general principles A Personal Health Information HIPAA s purpose is the protection of a patient s Personal Health Information or PHI PHI is information relating to a person s past present or future health status that can be identified with that person The more details that are included the more likely it is that the information is HI and therefore cannot be revealed For example Our Shrine Club sponsored a child with spina bifida at Shriners Hospital for Children would not be identifiable enough to constitute PHI and the statement could be published On the other hand Our Shrine Club sponsored Tommy Jones from Smalltown for spina bifida treatment at the Northern California Shriners Hospital would be considered protected HI and could not be published B Need to Know Information regarding a patient s PHI should be restricted to those with a need to know the information For instance a Noble who transports children to a Hospital may need to know each child s name address and phone number and whether special transportation considerations apply He does not need to know the child s diagnosis or prognosis C Minimum Necessary In keeping with the need to know principle discussed above the Hospital is allowed to give the Nobility only the minimum information necessary for them to perform their charitable functions Likewise the Nobility should not post any information regarding a patient in an area visible by any person Noble or not who does not need to know the information D No Further Dissemination Information received by the Nobility regarding a patient must not be disclosed to third parties unless this disclosure has been specifically Hospital 11

2 authorized by the patient and or his family The Public Relations Departments at Shriners International Headquarters and the various Hospitals will be in charge of securing Photography Media Authorizations and should be consulted in the event of any questions relating to a child s willingness to have personal health information disclosed E Security of Information All personal health information regarding patients must be physically secured at the Temple or the Club or Unit which uses the information in its volunteer activities In other words information such as completed Applications for Treatment Transportation Logs and any other documents that contain HI must be kept in locked cabinets and or locked rooms and retained for at least seven years The Temple must also have in place a written policy that only those who need to know this information are allowed to access the locked cabinet or room Education In conjunction with Shriners Hospitals for Children the Executive Vice President will coordinate the production of HIPAA educational materials for the benefit of the Nobility All Temples and all Nobles who have any access to patient information must familiarize themselves with these materials In addition any Noble who serves as a volunteer in a Shriners Hospital for Children in any capacity such as board members or tour guides must receive the HIPAA Training for Volunteers offered by the Hospital Hospital 12

Use of Shrine Hospital Vans ZOR SHRINERS General Van Requirements 1 2 3 4 5 6 7 8 9 10 Vans are to be used for the sole purpose of transporting patients to and from their appointments and to and from maintenance appointments If a club or unit wishes to display the van in a parade they must submit a written request in advance for Potentate approval Attached is a sample form Two 2 adult Shriner representatives must be in the van while transporting patients One 1 of these must be a Zor Shriner trained to drive the van driver We encourage that both of the reps be Zor Shriners but recognize that this may not always be possible In these instances a family member or friend may accompany you on the trip but they are not permitted to drive the van for any reason rider Each van shall be equipped with a cell phone which is to be turned on during the trip Drivers are not permitted to use the cell phone while they are operating the vehicle Riders may use the cell phone while the driver is driving Cell phones are provided for emergencies and to contact the hospital and or the Zor office while transporting a patient Drivers and riders may use the phone to contact their spouse or family member if they are running late on the return trip Likewise patient parent or guardian may use the phone for the same purpose Safety belts are to be used by all passengers while in transit No exceptions Shoulder harnesses must be used properly All children must be in a car booster seat according to State of Wisconsin law No exceptions All car seats provided by Zor must meet federal safety guidelines When a new car seat is needed contact the Zor office If a parent is providing the car seat he she must be responsible for installing it into the van It is recommended that at least one 1 of the Zor representatives have training in the proper installation of car seats Leave it clean Find it clean Vans should be cleaned out on the inside after each use by the two Shriner representatives i e remove gum or food wrappers Any malfunctions with the vehicle shall be reported immediately by the driver and or rider to the local van coordinator for proper action All vans must be properly maintained A written maintenance log will be kept in the glove compartment and updated as maintenance is performed The local van coordinator will assume this duty At the end of each quarter the van coordinator shall submit a copy of the log to the Zor office March June September December Prior to leaving on a trip driver and or rider must check oil washer fluid and turn signals It is the responsibility of the driver to refuel the vehicle after his trip Smoking is not permitted in the vans A reporting form shall be used to record each use of the van If you need additional forms contact the Zor office Hospital 13

Driver Requirements 1 2 3 4 All drivers must be in good health All drivers must have a good driving record and a non expired driving license Drivers and riders must be able to get along with patients parents and legal guardians All drivers and riders must participate in the Self Check Buddy System to insure safety during hospital trips Self Check Buddy System Both you and your buddy MUST report significant incidents Do not endanger passengers or put your buddy in the position of having to report your actions Violations that must be reported include 1 2 3 4 5 6 7 8 9 10 11 12 13 Constant tailgating Unsafe and or unlawful speed Wide fluctuations in speed Failing to look in mirrors before overtaking another vehicle Being discourteous to other drivers patients or their families Remaining in the passing lane long after it is safe to return to the right lane or returning unsafely to the right lane Failing to wear seatbelts or not asking passengers to use theirs Making insensitive remarks to families Smoking in the presence of children Using improper language in the presence of children and their families Driving while sleepy or sick Driving over curbs Engaging in any conduct which reflects unfavorably upon Shriners Hospital 14

ZOR SHRINE CLUB AND UNIT HOSPITAL VAN USE PERMISSION REQUEST FORM TO BE SUBMITTED FOR APPROVAL PRIOR TO PROCEEDING WITH THE ACTIVITY NAME OF CLUB or UNIT_____________________________________________________________________________ NOBLE REQUESTING PERMISSION TO USE THE VAN _________________________________________________________________________________________________________ name mailing address TYPE OF EVENT phone _________________________________________________________________________________________________________ CITY Date TIME OF EVENT _________________________________________________________________________________________________________ WILL THE VAN BE A PAID ENTRY IN THE PARADE ____________ YES ____________ NO The Zor Shrine Hospital vans are to be used in parades solely for the purpose of promoting the Shriners Hospitals for Children The following conditions apply to the use of the van in a parade They must not be used to promote Zor Shrine or the Shriners of North America both of which are fraternal organizations or in support of the Masonic organization Pulling a trailer or float to promote fraternal organizations is prohibited The vans must not be used to pull a unit trailer in a parade Candy and other items may not be thrown from the van during a parade or from Nobles walking alongside the van A club or unit may not profit from the use of a van in a parade If the van is a paid entry in the parade the check from the organization must be made payable to the Zor Shrine Hospital Transportation Fund The van must not be used in a parade if it conflicts with the transportation of patients In the parade only a driver and rider should be in the vehicle The driver must be a Zor Shriner The driver and rider s shall not be in any type of costume while driving the parade route i e a clown costume and in the van They shall be in street clothes and should be wearing their Fez If they are a Noble If the van is used to transport club or unit members to the parade the club or unit shall pay the fuel expense If only a driver and rider drive the van to the parade fuel expenses will be reimbursed by Zor Submit a receipt with a trip summary form All other parade regulations cited in Zor Shriner s Policy and Procedure Manual apply I agree to abide by the above regulations ____________________________________________________ signature of Noble responsible POTENTATE S APPROVAL _________________________________________________________________________ DATE ________________________________________________________________________ Hospital 15

Reimbursement of Expenses Incurred ZOR SHRINERS Hospital Vans Zor Shrine will reimburse the following expenses incurred on a trip 1 2 3 Fuel Reimbursement Turn in the fuel bills for the trip with the trip reporting form Meals Zor Shrine will pay for the meals for both the driver and rider and the patient and one parent You are encouraged to eat at the hospital cafeteria but if this is not possible we will reimburse for a reasonable meal If you are aware that the family is undergoing financial hardship and more than 1 family member is accompanying the patient we will pay for their meals also Lodging due to inclement weather For safety reasons we encourage you not to drive during inclement weather If you arrive at the hospital for the appointment and feel it is not safe to return home contact the Zor office and they will make overnight accommodations for you and the family Likewise if you are on the road for your trip home and feel you cannot make it safely call the Zor office for help with accommodations Remember Safety First If the Zor office is closed you will need to make your own hotel arrangements and submit the receipt for reimbursement With the number of hospital vans and a fraternal van available for trips to the hospital with our patients we do not feel it is necessary for Nobles to use their own vehicles If you choose to do so the above reimbursement policy will apply Zor Shrine will not reimburse for mileage Patient Direct Reimbursement Due to the close proximity we have to 2 Shriners Hospitals we have many families who are able to transport themselves The following reimbursement policy will be in effect for those families who transport themselves and submit their bills to Zor 1 2 3 Fuel Reimbursement Zor Shrine will not reimburse for mileage we will only reimburse fuel usage You should start your trip on a full tank This will replenish the fuel you have used prior to your hospital trip When you arrive in the hospital vicinity you should fill up your tank This will replenish the fuel that you have used to get to your appointment When you arrive home fill up your tank again This will replenish the fuel you used to get back home Mail both receipts to the Zor Shrine office for reimbursement Meals Zor Shrine will reimburse for the patient and one parent for a meal at the hospital cafeteria The cafeteria is open 7 30 AM 9 00 AM 11 30 AM 1 30 PM and 5 00 PM 6 00 PM Mail your meal receipts to the Zor Shrine office for reimbursement or call Zor Shrine in advance of the trip to request a prepaid meal voucher for the Cafeteria Lodging due to inclement weather Lodging is approved by the Zor office on a case by case basis depending on financial need and appointment time In general for in house stays Zor Shrine will pay for 1 parent to stay at the PAC in the Twin Cities if they are having Hospital 16

financial difficulty and are unable to pay themselves The second parent is responsible for the additional fees In Chicago there is no fee for a parent to stay at the hospital for an admission All outpatient appointment requests for lodging must be approved in advance by the Zor Shrine office and accommodations must be handled by the Zor Shrine office All receipts must be submitted to the Zor Shrine office in a timely manner We will not reimburse for receipts from a prior year with the exception of December receipts which may be submitted in January for reimbursement Hospital 17

BYLAWS OF ZOR SHRINERS BL 1

h BYLAWS OF ZOR SHRINERS Dispensation granted July 28 1932 at San Francisco CA Charter granted July 12 1933 at Atlantic City NJ Bylaws adopted January 12 1934 Approved February 23 1934 Bylaws revised December 13 1961 Approved February 7 1962 Bylaws revised May 9 1962 Approved May 24 1962 Bylaws revised November 13 1963 Approved November 21 1963 Addition to Bylaws February 9 1966 General Order No 1 September 1965 Bylaws revised November 10 1971 Approved November 24 1971 Bylaws revised September 19 1973 Approved October 30 1973 Bylaws revised March 12 1975 Approved April 15 1975 Bylaws revised January 12 1980 Approved July 22 1980 Bylaws revised January 15 1983 Approved November 12 1986 Bylaws revised July 30 1987 Approved September 8 1987 Bylaws revised January 16 1988 Approved April 11 1988 Bylaws revised November 20 1991 Approved December 23 1991 Bylaws revised October 12 1993 Approved November 17 1993 Bylaws revised October 14 1997 Approved November 3 1997 Bylaws revised June 2 2003 Approved July 21 2003 Bylaws revised April 26 2004 Approved July 13 2004 Bylaws revised October 12 2005 Approved November 7 2005 Bylaws revised November 10 2013 Approved January 11 2014 Preamble This temple is governed by the articles of incorporation and bylaws of Shriners International an Iowa corporation and the following bylaws not inconsistent therewith ARTICLE 1 Name Seal Jurisdiction 1 1 Name This temple shall be known as Zor Shriners Shriners International here after Zor Shriners or Zor It was granted a charter on July 12 1933 by the Imperial Council of the Ancient Arabic Order Nobles of the Mystic Shrine for North America now Shriners International 1 2 Location It shall be located in the community designated in its charter The principle place of business is 575 Zor Shrine Place Madison Wisconsin 53719 1 3 Seal The seal of Zor Shriners shall consist of two concentric circles between the circumferences of which are the words Zor Shriners an impression and facsimile shall be deposited with the Imperial Recorder BL 2

1 4 Flag The official flag of this temple shall be as described by the bylaws of Shriners International 1 5 Jurisdiction The territorial jurisdiction of this temple is governed by the provisions of the bylaws of Shriners International ARTICLE 2 Temple Membership 2 1 Prerequisites Membership in this temple including a candidate s petition and balloting thereon is governed by the bylaws of Shriners International 2 2 Affiliation Affiliation into this temple is governed by the bylaws of Shriners International 2 3 Associate Membership Associate membership in this temple is governed by the bylaws of Shriners International 2 4 Retention of Membership Retention of membership in this temple is governed by the bylaws of Shriners International 2 5 Demit The procedure for demit is governed by the bylaws of Shriners International 2 6 Suspension or Termination of Membership Suspension and termination of membership in this temple are governed by the bylaws of Shriners International 2 7 Life Memberships Life memberships in this temple are governed by the bylaws of Shriners International 2 8 Honorary Membership Honorary membership in this temple is governed by the bylaws of Shriners International 2 9 Discipline The discipline of a member of this temple for any cause other than nonpayment of dues is governed by the bylaws of Shriners International 2 10 Complaints to Imperial Potentate Complaints or correspondence to the Imperial Potentate are governed by the bylaws of Shriners International 2 11 Copies of Temple Bylaws and Shriners International Bylaws The recorder of the temple shall allow each member access to a copy of the Shriners International bylaws so that they may be read and understood ARTICLE 3 Temple Meetings Ceremonials 3 1 Stated Meetings Four 4 stated meetings one of which is the annual meeting shall be held quarterly as designated by the Potentate The exact date time and place of all stated meetings except the annual meeting shall be designated by the Potentate The annual meeting shall be held at a time and place designated by the Potentate on the second Saturday of January At the annual meeting the officers and representatives for the ensuing year shall be elected and installed 3 2 Ceremonial Sessions Ceremonial sessions may be called by the Potentate at any BL 3

time 3 3 Special Meetings Special meetings may be called by the Potentate at any time but notice must be given to each member stating the business to be considered and no business other than that specified in the call may be transacted 3 4 Sunday Meetings No business meeting or ceremonial session of Zor Shriners shall be held on Sunday except upon special dispensation of the Imperial Potentate for good and sufficient cause Units or Clubs of Zor Shriners may meet on Sundays with prior approval of the Potentate 3 5 Place of Meetings The place of all meetings shall be determined by the Potentate except as may be otherwise required or restricted by the bylaws of Shriners International 3 6 Notice of Meetings At least one week s notice must be given of the time and place of all stated meetings and ceremonial sessions The notice may be given in the official temple publication or by letter 3 7 Rules of Order Unless otherwise provided by the bylaws of Shriners International the temple bylaws or resolution parliamentary procedures shall be governed by Robert s Rules of Order 3 8 Admission A Noble may not be admitted to this temple unless he exhibits to the temple an official Shrine membership card for the current year 3 9 Quorum A quorum consists of seven members of the temple entitled to vote one of whom must be the Potentate Chief Rabban Assistant Rabban or a Past Potentate of the temple 3 10 Order of Business The order of business shall be as follows 1 Opening ceremony 2 Reading of minutes of previous session 3 Reading of communications 4 Reading financial statements Treasurer s Report 5 Reading of petitions for membership 6 Balloting on candidates 7 Reports of standing and special committees 8 Unfinished business 9 New business 10 Conferring the ceremonial 11 Special announcements or presentations 12 Closing ceremony The order of business may be changed or suspended whenever it is in the best interest of the temple ARTICLE 4 Officers 4 1 Officers The officers of this temple are those listed in the bylaws of Shriners International No person may hold more than one of the offices at the same time BL 4

4 2 Nomination Candidates for elective office and Representative must be placed in nomination from the floor There shall not be more than one nomination speech for a candidate and the speech may not exceed three minutes Seconding speeches are not required or permitted 4 3 Election and Appointment The election and appointment of officers are governed by the bylaws of Shriners International 4 4 Duties The Potentate or these temple bylaws assign the duties of officers not governed by the bylaws of Shriners International 4 5 Enthronement and Installation The enthronement and installation of the temple officers are governed by the bylaws of Shriners International 4 6 Vacancies The existence of a vacancy and filling a vacancy are governed by the provisions of the bylaws of Shriners International 4 7 Delivery of Records Each officer shall deliver all books papers and other property of the temple in his hands to his successor in office or to such person and at such time as the temple may direct 4 8 Board of Directors The composition and duties of the board of directors are enumerated in the bylaws of Shriners International ARTICLE 5 Initiation Fees Dues Per Capita Hospital Levy 5 1 Initiation Fee The initiation fee shall be determined at a stated or special meeting of the temple after notice has been given to each member stating the proposed amount of the initiation fee It must be paid in full prior to initiation 5 2 Dues The annual dues shall be determined at a stated or special meeting of the temple after notice has been given to each member stating the proposed amount of the annual dues The annual dues shall not be less than prescribed by the bylaws of Shriners International The annual dues do not include the hospital levy or the annual per capita tax required by the bylaws of Shriners International each of which shall be added to the annual dues This temple may by affirmative vote remit dues of a member for good cause shown either to the temple or a committee selected for that purpose 1 2 Suspension for nonpayment A member who is one year in arrears on his dues is suspended pursuant to the procedure recited in the bylaws of Shriners International unless his dues are remitted by decision of the Potentate Restoration A member who has been suspended for nonpayment of dues may be restored to membership pursuant to the procedure prescribed by the bylaws of Shriners International 5 3 Life Memberships A member may be granted a life membership in this temple as prescribed by the bylaws of Shriners International BL 5

5 4 Per Capita Tax Each member of this temple other than life per capita members and associate members shall pay Shriners International per capita tax as prescribed by the bylaws of Shriners International 5 5 Life Per Capita A member may pay the sum prescribed by the bylaws of Shriners International and thereafter be exempt from the annual per capita tax 5 6 Assessment The temple may levy an assessment on its members as prescribed by the bylaws of Shriners International ARTICLE 6 Fiscal 6 1 Fiscal Year This temple must arrange its books of account annual report and audit to conform to the calendar year 6 2 Budget This temple must adopt an annual budget which must be in accordance with the Uniform Charts of Accounts prescribed by Shriners International Its preparation inspection presentation adoption appropriations amendments temple reports and Imperial Recorder filing are governed by the bylaws of Shriners International There shall be no expenditure of funds except as authorized by the budget 6 3 Review This temple is required to have its financial statements and those of its affiliated and appendant corporations including Shrine club holding companies reviewed unless an audit is required pursuant to Shrine law by a certified public accountant or the equivalent in the state in which the temple is located selected by the temple at the close of each year A copy of the accountant s report and accompanying financial statements must be filed with the Imperial Recorder 6 4 Personal Benefit No part of the assets or funds may inure to the benefit of individuals personally except in payment for services actually received or performed 6 5 Checks and Payment or Transfer of Funds Transfers of funds and payment of obligations of this temple shall be made into and from depositories approved by the board of directors pursuant to procedures adopted by the board of directors and as otherwise governed by the bylaws of Shriners International 6 6 Required Signatures Signatures are required to transfer funds and pay obligations of this temple in accordance with a resolution adopted by the board of directors and as otherwise governed by the bylaws of Shriners International Authorized signatures must be the duly elected divan officers of Zor Shriners All checks and payments must be supported by vouchers or requisitions 6 7 Monthly Reports Each Noble committee unit or other organization of this temple that is authorized to incur indebtedness or to disburse or collect funds shall make a detailed financial report accompanied by receipts or vouchers to the board of directors annually and at such other times as may be required 6 8 Construction Program and Secured or Long Term Obligations Prior to commencing a construction program or incurring a secured or long term debt as defined by the bylaws of Shriners International this temple must follow the bylaws of Shriners BL 6

International 6 9 Sale of Temple Assets Prior to this temple or any of its affiliates selling leasing exchanging mortgaging pledging or otherwise disposing of all or substantially all of its property or assets it must follow the bylaws of Shriners International 6 10 Fidelity Bond The temple must procure a corporate fidelity bond as prescribed by the bylaws of Shriners International 6 11 Insurance The temple must procure insurance policies and the Potentate must appoint an insurance advisory committee as prescribed by the bylaws of Shriners International 6 12 Indemnification The official divan committee members officers and employees shall be indemnified by the temple for all expenses reasonably incurred by them in defending themselves from any proceedings instituted or threatened against them provided the temple votes that they have acted within the scope of their authority and are not guilty of misfeasance or malfeasance ARTICLE 7 Committees 7 1 Leadership Search Committee This temple may have a Leadership Search Committee Its appointment and duties are governed by the bylaws of Shriners International 7 2 Insurance Advisory Committee This temple shall have an Insurance Advisory Committee Its appointment and duties are governed by the bylaws of Shriners International 7 3 Finance Advisory Committee This temple may have a Finance Advisory Committee 1 Composition It may consist of four at large members of this temple Two of the four at large members are to be elected each year at the annual meeting for a term of two years 2 Duties They include A Analyze and make recommendations as to the financial affairs of the temple B Examine the proposed major financial obligations and expenditures before such obligations or expenditures are incurred or made C Review all necessary current expenses D Examine whether any officer department committee organization unit or individual having authority incurs expenditures that exceed the appropriations set out in the budget E Examine the system under which the financial affairs of the temple and every subordinate body thereof are administered and make such recommendations from time to time as may be deemed for the good of the temple or any subordinate body thereof BL 7

F Review any bill for travel hotel or entertainment expense of any officer or representative to determine if it is reasonable and necessary and within the budget G Have access to all financial books papers and accounts of the officers and review them on a periodic basis and recommend certified public accountants for examination and audit H Review the financial institutions in which the funds of the temple are to be or already are deposited I Investigate suitable investments and investment institutions for the funds of the temple J Evaluate the proper coverage and limits of the bonds for the treasurer and recorder and any other officers required to be bonded i Reports This committee shall issue its findings recommendations and reports to the board of directors of this temple ii Quorum Three members of this committee shall constitute a quorum for the transaction of business 7 4 Other Committees The Potentate shall appoint such other committees as may be required for the operation of the temple s affairs Their duties and responsibilities shall not conflict with any provisions of the bylaws of Shriners International or these bylaws ARTICLE 8 Prohibited Practices 8 1 Unlawful Activities It is unlawful for this temple or any unit or club under its control or any group of its members or any member acting for or on behalf of the temple to promote or take part in any engagement or enterprise prohibited by the law of the land 8 3 Shrine Law A Noble may not violate Shrine law The provisions of Shrine law are found in the articles of incorporation and bylaws of Shriners International and any general or special orders at the time in effect 8 3 Alcoholic Beverages The consumption of alcoholic beverages prior to or during parades and ceremonials is forbidden by those Nobles participating therein ARTICLE 9 Temple Units Shrine Clubs 9 1 Approval No temple unit or shrine club may be organized or continue to exist without the approval of the Potentate 9 2 Bylaws No temple unit or shrine club may be organized until its bylaws have been approved in writing by the Potentate No amendments to such bylaws are effective until approved in writing by the Potentate The Potentate may direct such modifications of the bylaws as he deems appropriate BL 8

9 3 Membership 1 2 3 Units Temple units must be composed solely of members of this temple The fez of the temple must be worn at all appropriate times except for such units which do not normally wear fezzes Clubs Temple shrine clubs may include Nobles of other temples All members of the shrine club are eligible to hold office Election of Officers The temple units and shrine clubs shall elect their officers for the ensuing year no later than December The list of the elected officers is to be presented to the recorder of the temple by the last day of December for approval by the incoming temple Potentate 9 4 Records The temple units and shrine clubs shall keep such financial records and inventories as directed by the Potentate 9 5 Funds The assets of shrine clubs and temple units belong to this temple However in the discretion of the Potentate he may allow assets to be in the custody of shrine clubs and the temple units Moneys in the custody of shrine clubs and temple units shall be deposited into accounts in the names of the shrine clubs and temple units 9 6 Financial Reports The shrine clubs and temple units must prepare and submit to the board of directors all financial reports required by Shrine law The financial reports shall bear a certification that they are true and correct and that no money or property is held for the benefit of the reporting organization Funds being accumulated for any shrine authorized purpose shall be identified as being reserved for that purpose in the financial reports 9 7 Government The temple units and shrine clubs are governed by the provisions of the bylaws of Shriners International and these bylaws not inconsistent therewith 9 8 Organization of Nobles An organization of Nobles meeting as such as defined in the bylaws of Shriners International are governed by such bylaws ARTICLE 10 Temple Publication 10 1 Official Publication Unless otherwise provided in Shriners International bylaws or these bylaws a magazine or newsletter may be established as the official publication of this temple It shall be proper to publish all official calls and notices therein 10 2 Advertising All advertising accepted for the official publication shall be nonoffensive and in compliance with the bylaws of Shriners International and these bylaws 10 3 Staff The Potentate shall appoint the editor and approve the appointment of staff members by the editor BL 9

ARTICLE 11 Amendments 11 1 Amendments These bylaws may be amended as provided by the bylaws of Shriners International 11 2 Inconsistencies In the event of an inconsistency between these bylaws and the bylaws of Shriners International the bylaws of Shriners International supersede these bylaws BL 10